Facilities Associate

CBRE; Dublin; On-site; EUR 42,000 - 60,000; Full time

Job summary

CBRE invites applications for a Facilities Associate in Ireland. The role oversees activities coordinating with clients, vendors and contractors to ensure work orders are completed efficiently and to a high standard.

You will support property managers with repairs, maintenance plans and investments while analyzing data to improve performance and service delivery. A strong MS Office skillset and maths capability are essential for success.

Qualifications

• High School Diploma or GED with 3–4 years of related experience.
• Strong understanding of processes, procedures, systems within own job function.
• Ability to evaluate and communicate unusual and/or complex content clearly.
• In-depth knowledge of Microsoft Office products (Word, Excel, Outlook).
• Advanced math skills: percentages, discounts, markups.

Responsibilities

• Point of contact for escalated communications among landlord, tenants, and service providers; ensure procedures are understood and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and present performance and progress status to management.
• Review all work orders, proposals, and vendor paperwork for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems; propose new techniques as needed.
• Impact own team and related teams; suggest improvements to processes to boost efficiency.

Skills

Microsoft Office

Data analysis

Analytical thinking

Communication

Problem solving

Education

High School Diploma or GED

Tools

Microsoft Excel

Job description

About The Role

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete.

This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.