Expenses and Payroll Administrator

CPM Ireland; Dublin; On-site; EUR 28,000 - 30,000; Part time

Benefits offered by this job

Flexible part-time hours

Career development opportunities

Discounted Health Insurance

Pension access

Employee Assistance Programme

Job summary

CPM Ireland is seeking an organised and detail-oriented Expenses and Payroll Administrator to support the Payroll function on a part-time basis. This role focuses on expense processing, payroll administration, document management and maintaining accurate records.

Working closely with the Payroll Manager and wider payroll team, the successful candidate will help ensure payroll and expenses processes are completed accurately and efficiently.

Qualifications

• This is a junior or entry-level position.
• Background in administration is advantageous.
• Prior experience with confidential information is beneficial.
• Good at following established processes and routine tasks.

Responsibilities

• Support the administration of employee expense claims via the online expenses portal.
• Review expense submissions for receipts, descriptions and approvals.
• Maintain and update the expenses management system.
• Provide payroll team support, including trackers and records.
• Assist with payroll reconciliations and information collation.
• Handle confidential payroll and financial information with discretion.
• Collaborate with internal teams to ensure timely payroll and expenses completion.
• Contribute to continuous improvement of payroll administrative processes.

Skills

Attention to detail

Organisational skills

Administrative skills

MS Excel

MS Outlook

Communication skills

Team collaboration

Confidentiality

Education

Leaving Certificate (or equivalent)

Tools

Microsoft Office

Job description

CPM Ireland is seeking an organised and detail-oriented Expenses and Payroll Administrator to support the Payroll function on a part-time basis. This administrative role responsible for assisting with expense processing, payroll administration, document management and maintaining accurate records.

Working closely with the Payroll Manager and wider payroll team, the successful candidate will help ensure payroll and expenses processes are completed accurately and efficiently. Full training and support will be provided, making this an excellent opportunity for someone looking to develop their career within payroll, finance and administration.

Key Responsibilities

• Support the administration of employee expense claims through the company online expenses portal.
• Review expense submissions to ensure receipts, descriptions and approvals are included and compliant with company requirements.
• Follow up on missing or incomplete information as directed.
• Assist with maintaining and updating the expenses management system.
• Provide administrative support to the payroll team, including updating trackers, checklists and payroll records.
• Assist with payroll reconciliations and the collation of payroll-related information for review.
• Maintain accurate records and ensure documentation is filed appropriately.
• Handle employee, payroll and financial information with the highest level of confidentiality.
• Work collaboratively with internal teams to support the timely completion of payroll and expenses activities.
• Support continuous improvement of administrative processes within the payroll function.

Skills & Experience

Essential

• Strong attention to detail and accuracy.
• Good organisational and administrative skills.
• Ability to follow established processes and complete routine tasks efficiently.
• Basic working knowledge of Microsoft Office applications, particularly Excel and Outlook.
• Strong verbal and written communication skills.
• Ability to work collaboratively as part of a team.
• Reliable, professional and trustworthy when handling confidential information.

Desirable

• Previous experience in an office, administration, finance, expenses or customer-facing environment.
• Experience working with online systems or databases.
• An interest in payroll, finance or accounting administration.

Working Pattern

This is a part-time position working 20 hours per week across 3 days. The role will support routine payroll and expense administration deadlines, including document collation, approvals tracking, record maintenance and preparation of information for review.

Specific days and working arrangements may be agreed based on business requirements.

Qualifications

• This is a junior or entry-level position.
• Previous experience in administration and/or a customer-facing role is advantageous.
• Leaving Certificate (or equivalent) preferred.
• Educational support and development opportunities may be available for candidates interested in progressing within payroll and finance.

Why Join CPM Ireland?

• Opportunity to gain experience within a professional payroll and finance environment.
• Supportive team culture with training and development opportunities.
• Exposure to payroll, expenses and financial administration processes.
• Flexible part-time working arrangement.
• Opportunity to develop a long-term career within CPM Ireland.

CPM Ireland is an Equal Opportunities Employer and is committed to creating an inclusive workplace where everyone can thrive.

• €28,000 to €30,000 pro rata salary
• Thrive in a supportive, dynamic work environment that nurtures your growth
• Companywide recognition awards + regular Company events and activities
• Discounted Health Insurance and access to company pension provider
• Enhanced Maternity & Paternity Pay
• Reward & Recognition through our People Awards Scheme
• Fast career development and progression opportunities for performers from 6 months
• Employee Assistance Program