Executive PA & Office Administrator

Leinster Appointments Ltd; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

Leinster Appointments Ltd in North Co. Kildare is seeking a permanent, full-time PA / Office Administrator to support management in a busy office, with a fully office-based role.

Responsibilities include diary management, coordinating meetings and travel, handling calls and correspondence, preparing documents and reports, and liaising with clients and suppliers. The ideal candidate will have strong organisational skills and proficiency in MS Office.

Qualifications

• Experience in an administrative or PA role.
• Strong organisational and time-management abilities.
• Excellent communication and interpersonal skills.
• Proficient with Microsoft Office (Word, Excel, Outlook).
• Excellent attention to detail and accuracy.
• Ability to multitask, prioritise workload and meet deadlines.
• Professional, proactive and well-organised approach.
• Ability to handle confidential information with discretion.
• Healthcare background highly preferable.

Responsibilities

• Provide PA and administrative support to management.
• Manage diaries, schedule meetings and coordinate appointments.
• Handle incoming calls, emails and general correspondence.
• Prepare documents, reports and presentations.
• Organise meetings and travel arrangements as required.
• Maintain accurate records, files and office documentation.
• Liaise with clients, suppliers and other external contacts.
• Assist with general office administration and day-to-day operations.

Skills

Organisational skills

Time-management

Communication skills

Interpersonal skills

Attention to detail

Multitasking

Prioritisation

Professionalism

Discretion

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Leinster Appointments Ltd in North Co. Kildare is seeking a permanent, full-time PA / Office Administrator to support management in a busy office, with a fully office-based role.

Responsibilities include diary management, coordinating meetings and travel, handling calls and correspondence, preparing documents and reports, and liaising with clients and suppliers. The ideal candidate will have strong organisational skills and proficiency in MS Office.