Executive Office & Facilities Manager

LGT Capital Partners; Dublin; On-site; EUR 45,000 - 60,000; Full time

Job summary

LGT Capital Partners (Ireland) Ltd. in Dublin is seeking an Office Manager to ensure the smooth daily operation of the office for 130+ staff and visitors. You will coordinate facilities, supplies, service providers and on-site administration to help the business run efficiently.

The ideal candidate is highly organized, proactive, and able to manage multiple tasks with excellent attention to detail while building positive relationships across the business.

Qualifications

• Under-Graduate degree or equivalent.
• 2+ years' experience in an Executive Support/Office Management role.
• Strong inter-personal skills and ability to communicate effectively.
• Proactive problem-solving mindset.
• Ability to work independently and use initiative.
• Proficiency in Microsoft Office Suite.
• Highly organized and able to manage competing priorities.

Responsibilities

• Manage the day-to-day administration of the office and act as the main contact for staff and LGT Group on all office administration items.
• Manage office supplies & services (e.g. catering, stationery, water, post/couriers) with responsibility for supplier/contractor relationships & invoicing.
• Act as the key contact in office for building management, shared reception services, and facilities providers.
• Oversee provision of on-site cleaning, repairs, equipment maintenance and conduct regular office inspections.
• Manage visitor access and coordinate out-of-hours and contractor access.
• Support leadership team with office moves, space planning, and future location projects.
• Take overall responsibility for office health and safety; coordinate fire safety, first aid, incident reporting, and workstation assessments.
• Administer the travel booking platform and support staff with bookings and policies; coordinate group travel and accommodation arrangements.
• Assist HR with onboarding, inductions, and welcome packs; organize staff social events; coordinate board meeting logistics and provide executive support as required.

Skills

Inter-personal skills

Communication

Proactive problem-solving

Independent work

Microsoft Office

Time management

Organised

Education

Bachelor's degree or equivalent

Tools

Microsoft Office Suite

Job description

LGT Capital Partners (Ireland) Ltd. in Dublin is seeking an Office Manager to ensure the smooth daily operation of the office for 130+ staff and visitors. You will coordinate facilities, supplies, service providers and on-site administration to help the business run efficiently.

The ideal candidate is highly organized, proactive, and able to manage multiple tasks with excellent attention to detail while building positive relationships across the business.