Executive Assistant & Office Operations Leader

Allergan; Dublin; On-site; EUR 50,000 - 70,000; Full time

Job summary

AbbVie seeks an experienced Executive Assistant to provide high-level administrative support to the General Manager and HR across a dynamic affiliate environment in Ireland. The role includes office and facilities administration and serves as the site Environmental, Health and Safety representative.

You will work closely with senior leaders and vendors in a matrix organization, coordinating calendars, meetings, travel, events and confidential information with discretion and initiative.

Qualifications

• Five years of experience in a senior administrative, executive assistant, or office management role.
• Experience supporting senior leadership in a fast-paced, matrix organization.
• Experience coordinating office, facilities, HR, or EHS-related activities is advantageous.

Responsibilities

• Provide proactive, confidential, high-quality administrative support to the General Manager.
• Manage the General Manager’s calendar, diary, meetings and inboxes; coordinate priorities.
• Attend Affiliate Leadership Meetings, take minutes, and track actions and deliverables.
• Organize internal events, guest logistics, travel arrangements and related vendor support.
• Support HR activities including onboarding, leave tracking, and vendor setup.
• Oversee day-to-day office administration and facilities management, including budgeting and stakeholder relations.
• Serve as the site EHS representative and coordinate safety training and compliance.

Skills

Microsoft Office

Communication

Organization

Attention to detail

Discretion

Initiative

Relationship building

Matrix environment

Education

Degree or master's qualification preferred

Job description

AbbVie seeks an experienced Executive Assistant to provide high-level administrative support to the General Manager and HR across a dynamic affiliate environment in Ireland. The role includes office and facilities administration and serves as the site Environmental, Health and Safety representative.

You will work closely with senior leaders and vendors in a matrix organization, coordinating calendars, meetings, travel, events and confidential information with discretion and initiative.