Facilities Coordinator

Morgan McKinley; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

Morgan McKinley is seeking a highly organized Facilities Coordinator to join our Dublin-based team. The role focuses on coordinating day-to-day facilities services, coordinating with clients and contractors, and ensuring timely maintenance across multiple sites.

You will manage requests, track progress, and support health and safety compliance while maintaining meticulous records. Strong communication and attention to detail are essential for success in this fast-paced environment.

Qualifications

• Highly organized with excellent time-management skills.
• Confident communicating with clients, contractors and colleagues.
• Able to prioritise a busy workload and manage multiple tasks.
• Proactive, reliable and solutions-focused.
• Comfortable using Microsoft Office and facilities management systems.
• Detail-oriented with strong administrative skills.
• Professional and customer-focused.
• Able to work independently while also being a strong team player.

Responsibilities

• Coordinate day-to-day facilities and maintenance activities across client sites.
• Manage incoming maintenance requests and ensure jobs are logged, allocated and followed through to completion.
• Liaise with clients, contractors, engineers and suppliers to coordinate works and resolve issues.
• Schedule planned and reactive maintenance in line with client requirements and service level agreements.
• Monitor contractor performance, attendance and completion of works.
• Obtain quotations and raise purchase orders where required.
• Maintain accurate records of maintenance activities, compliance documentation and contractor information.
• Monitor outstanding jobs and ensure they are progressed within agreed timescales.
• Assist with arranging statutory compliance inspections and planned maintenance.
• Respond promptly and professionally to client queries and provide regular updates.
• Support the Facilities Manager with reporting, audits and general administration.
• Ensure all works are carried out in accordance with relevant health & safety requirements and company procedures.
• Identify opportunities to improve service delivery and customer satisfaction.

Skills

Highly organized

Client communication

Prioritization

Proactive

MS Office

Administrative skills

Team player

Tools

Facilities management software

Job description

We are looking for an organised, proactive and customer-focused Facilities Coordinator to join a growing facilities team based in Dublin City.

The successful candidate will play a key role in coordinating day-to-day facilities services, ensuring that client requirements are met, contractors are effectively managed, and all planned and reactive maintenance activities are completed to a high standard.

This is a varied role that would suit someone who enjoys working in a fast-paced environment, is confident communicating with clients and contractors, and has excellent attention to detail.

Key Responsibilities

• Coordinate day-to-day facilities and maintenance activities across client sites.
• Manage incoming maintenance requests and ensure jobs are logged, allocated and followed through to completion.
• Liaise with clients, contractors, engineers and suppliers to coordinate works and resolve issues.
• Schedule planned and reactive maintenance in line with client requirements and service level agreements.
• Monitor contractor performance, attendance and completion of works.
• Obtain quotations and raise purchase orders where required.
• Maintain accurate records of maintenance activities, compliance documentation and contractor information.
• Monitor outstanding jobs and ensure they are progressed within agreed timescales.
• Assist with arranging statutory compliance inspections and planned maintenance.
• Respond promptly and professionally to client queries and provide regular updates.
• Support the Facilities Manager with reporting, audits and general administration.
• Ensure all works are carried out in accordance with relevant health & safety requirements and company procedures.
• Identify opportunities to improve service delivery and customer satisfaction.

About You

We are looking for someone who is:

• Highly organised with excellent time-management skills.
• Confident communicating with clients, contractors and colleagues.
• Able to prioritise a busy workload and manage multiple tasks simultaneously.
• Proactive, reliable and solutions-focused.
• Comfortable using Microsoft Office and facilities management systems.
• Detail-oriented with strong administrative skills.
• Professional and customer-focused.
• Able to work independently while also being a strong team player.

Previous experience within facilities management, property management, maintenance coordination or a similar environment is desirable. However, we are also happy to consider candidates with strong coordination and administrative experience who are keen to develop their career within facilities management.