Executive Office Coordinator, Healthcare Governance

St Vincent's Private Hospital; Dublin; On-site; EUR 53,000 - 63,000; Full time

Job summary

St. Vincent's Private Hospital in Dublin is seeking an Executive Office Coordinator to support the Group's Executive Office. You will work with the Group Operations Director, Executive Assistant and wider executive team to ensure smooth governance, documentation and events across multiple sites.

You will coordinate meetings, manage records and communications, and drive administrative processes with senior stakeholders while maintaining confidentiality and high organisational standards.

Qualifications

• Leaving Certificate or equivalent qualification required.
• Third-level qualification in business, administration or healthcare administration, or equivalent experience.
• Minimum two years' experience in an administrative/office support/coordinator role.
• Experience in a busy environment with competing priorities and deadlines.
• Excellent organisation and time-management and detail orientation.
• Excellent written and verbal communication skills.
• Strong MS Office proficiency including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently and build relationships with stakeholders at all levels.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide administrative and coordination support across meetings, documentation, correspondence and records.
• Support administrative processes and executive projects, governance activities, workshops and events.
• Work closely with senior stakeholders across the Group's hospitals.
• Assist the Executive Office team to ensure smooth running of the Group HQ.

Skills

Organisational skills

Time management

Communication skills

Independent worker

Stakeholder engagement

Confidentiality management

Education

Leaving Certificate or equivalent

Degree in business/ administration or healthcare admin

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

St. Vincent's Private Hospital in Dublin is seeking an Executive Office Coordinator to support the Group's Executive Office. You will work with the Group Operations Director, Executive Assistant and wider executive team to ensure smooth governance, documentation and events across multiple sites.

You will coordinate meetings, manage records and communications, and drive administrative processes with senior stakeholders while maintaining confidentiality and high organisational standards.