Clinical Administration Coordinator (Grade IV)

St. Vincent's University Hospital; Dublin; On-site; EUR 42,000 - 56,000; Full time

Job summary

St. Vincent's University Hospital invites applications for a Grade IV Officer in the Clinical Administration department. The role supports delivery and coordination of administrative services across clinical areas, acting as a link between administrative teams, clinical staff, and management.

The post requires initiative, judgement, and strong organisational skills. It covers front-line registration, secretarial services, ward administration, and medical records, with a 35-hour week and some

Responsibilities

• Front-line registration: oversee patient registration across outpatient, inpatient, day-care, and unscheduled care areas
• Secretarial services for clinical specialties: manage correspondence and audio typing where required
• Ward administration for inpatient and day-wards
• Medical records: coordinate retrieval, preparation, and availability of records
• Code of Practice: ensure compliance with HSE COP standards
• Operational duties: flexible admin support across clinical settings
• Coordinate appointment scheduling, referrals, and waiting lists
• Monitor referral management and documentation across PAS and related systems
• Support patient flow initiatives and clinic administration processes
• Maintain accurate patient activity records across OPD, ED, inpatient, and day case services
• Maintain high standards of documentation and filing per HSE guidelines
• Support induction and ongoing training of administrative staff
• Participate in staff rosters including weekend cover
• Ensure data quality and reporting to line management

Job description

St. Vincent's University Hospital invites applications for a Grade IV Officer in the Clinical Administration department. The role supports delivery and coordination of administrative services across clinical areas, acting as a link between administrative teams, clinical staff, and management.

The post requires initiative, judgement, and strong organisational skills. It covers front-line registration, secretarial services, ward administration, and medical records, with a 35-hour week and some