Executive PA to Nursing Director (Part-Time)

Bon Secours Group; Cork; Hybrid; EUR 18,000 - 26,000; Part time

Job summary

Bon Secours Care Village in Cork is seeking a highly organised Personal Assistant to support the Director of Nursing with comprehensive administrative duties. The role focuses on diary management, meetings, and documentation to ensure efficient governance and resident care.

Your experience in healthcare administration and superb organisation will help maintain accurate records, reports, and polices while coordinating with multiple teams in a busy care environment.

Qualifications

• Previous experience in an administrative, personal assistant, executive assistant, or healthcare administration role.
• Excellent organisational and time-management skills with the ability to meet deadlines.
• High level of accuracy and discretion with confidential information.
• Strong IT skills and confidence using Microsoft Office applications.
• Ability to work independently and as part of a multidisciplinary team.

Responsibilities

• Provide comprehensive administrative and management support to the Director of Nursing and nursing management team.
• Manage diaries, meetings, agendas, minutes, action logs and follow-up of agreed actions and deadlines.
• Prepare and maintain monthly KPI reports, quarterly CPC reports, presentations, audits and other management information.
• Draft, format and proofread correspondence, reports, policies, procedures and other documentation.
• Coordinate the review, distribution and updating of policies and risk assessments, including MEG and Q-Pulse records.
• Assist with staff access administration, clinical rosters, payroll processes and related records using relevant systems.
• Provide reception and front-of-house support, including dealing with residents, families, visitors, staff and external professionals.
• Maintain filing systems and document management; support records retention and retrieval.
• Support inspections, audits, training, meetings and quality improvement activities.

Skills

Diary management

Administrative support

Healthcare administration

Communication skills

IT skills

Microsoft Office

Tools

Epicare

Softworks

Q-Pulse

MEG

Job description

Bon Secours Care Village in Cork is seeking a highly organised Personal Assistant to support the Director of Nursing with comprehensive administrative duties. The role focuses on diary management, meetings, and documentation to ensure efficient governance and resident care.

Your experience in healthcare administration and superb organisation will help maintain accurate records, reports, and polices while coordinating with multiple teams in a busy care environment.