Executive Office Coordinator

St Vincent's Private Hospital; Dublin; On-site; EUR 53,000 - 63,000; Full time

Job summary

St. Vincent's Private Hospital in Dublin is seeking an Executive Office Coordinator to support the Group's Executive Office. You will work with the Group Operations Director, Executive Assistant and wider executive team to ensure smooth governance, documentation and events across multiple sites.

You will coordinate meetings, manage records and communications, and drive administrative processes with senior stakeholders while maintaining confidentiality and high organisational standards.

Qualifications

• Leaving Certificate or equivalent qualification required.
• Third-level qualification in business, administration or healthcare administration, or equivalent experience.
• Minimum two years' experience in an administrative/office support/coordinator role.
• Experience in a busy environment with competing priorities and deadlines.
• Excellent organisation and time-management and detail orientation.
• Excellent written and verbal communication skills.
• Strong MS Office proficiency including Outlook, Word, Excel, PowerPoint and Teams.
• Ability to work independently and build relationships with stakeholders at all levels.
• Ability to handle confidential information appropriately.

Responsibilities

• Provide administrative and coordination support across meetings, documentation, correspondence and records.
• Support administrative processes and executive projects, governance activities, workshops and events.
• Work closely with senior stakeholders across the Group's hospitals.
• Assist the Executive Office team to ensure smooth running of the Group HQ.

Skills

Organisational skills

Time management

Communication skills

Independent worker

Stakeholder engagement

Confidentiality management

Education

Leaving Certificate or equivalent

Degree in business/ administration or healthcare admin

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Microsoft Teams

Job description

Applications are invited for the position of Executive Office Coordinator

About St. Vincent's Healthcare Group

St. Vincent's Healthcare Group offers a unique multi-disciplinary approach to patient care in the country's only integrated multi-hospital campus. The Group operates St. Vincent's University Hospital, Elm Park, St. Vincent's Private Hospital, Elm Park and St. Michael's Hospital, Dun Laoghaire. The new National Maternity Hospital at Elm Park DAC, when built, will be a hospital within St. Vincent's Healthcare Group.

The Group provides front-line, acute, chronic and emergency care across over 50 different medical and surgical specialities. We are home to a number of national centres of excellence including the National Centre for Cystic Fibrosis, National Cancer Control Programme (NCCP), National Liver Transplant Programme, National Pancreas Transplant Programme, the country's leading Colorectal Surgical Unit and Ireland's first multi-disciplinary Pelvic Floor Centre. The hospitals are an integral part of services in the region, providing local, regional and national services in designated specialties.

We are now looking to appoint an Executive Office Coordinator.

The successful candidate will join the Executive Office team at Group Headquarters, working closely with the Group Operations Director, Executive Assistant and wider Group Executive Team to support the smooth running of the Executive Office.

They will provide administrative and coordination support across meetings, documentation, correspondence, records and administrative processes, as well as executive projects, governance activities, workshops and events. The successful candidate will be highly organised, proactive and confident working with senior stakeholders across the Group's three hospitals.

Essential Criteria

• Leaving Certificate or equivalent qualification.
• Relevant third-level qualification in business, administration, healthcare administration or a related discipline, or equivalent experience.
• Minimum two years' experience in an administrative, office support or coordinator role.
• Experience working in a busy environment with competing priorities and deadlines.
• Excellent organisational and time-management skills with strong attention to detail.
• Excellent written and verbal communication skills.
• Strong proficiency in Microsoft Office, including Outlook, Word, Excel, PowerPoint and Microsoft Teams.
• Ability to work independently, use initiative and build effective working relationships with stakeholders at all levels.
• Demonstrated ability to manage confidential and sensitive information appropriately.

Desirable Criteria

• Experience supporting senior managers, executives or leadership teams.
• Experience in healthcare, public sector or another regulated environment.
• Experience coordinating meetings, events or executive projects.
• Familiarity with Board, Committee or governance administration.
• Experience working across multiple sites or with cross-functional teams.

This role will be aligned with the HSE Grade V salary scale, with a salary range of €52,758 to €63,110 (2 LSI's) per annum.

Informal Enquiries to: HR Department at [e-mail]

Closing date for applications: 5pm 29th October 2026