Executive Assistant to CEO

Sunbeam House Services; Bray; Hybrid; EUR 40,000 - 60,000; Full time

Job summary

Sunbeam House Services in Bray, County Wicklow, Ireland, seeks an organised, professional Executive Assistant to provide high-level support to the CEO. The role involves diary management, correspondence, coordinating meetings and governance activities, and preparing reports and documentation.

You will maintain accurate records, support organisational projects, and act as a key contact for the CEO's office. The position is full-time (35 hours/week) with hybrid working, requiring travel across

Qualifications

• Minimum of three years' relevant administrative or executive support experience.
• Excellent organisational and communication skills.
• Strong attention to detail.
• Proven ability to handle sensitive information with discretion.
• Experience supporting senior executives, governance processes or organisational projects would be advantageous.
• A relevant qualification in Business Administration, Management, Project Management or a related field is desirable.

Responsibilities

• Manage executive diaries and correspondence.
• Coordinate meetings and governance activities.
• Prepare reports and documentation.
• Maintain accurate records.
• Support organisational projects.
• Act as a key point of contact for the CEO's office.
• Support strategic and operational priorities through effective communication, coordination and follow-through.

Skills

Executive support

Diary management

Governance

Confidentiality

Stakeholder relationships

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

Outlook

Job description

We are seeking a highly organised, professional and proactive individual to provide executive support to the Chief Executive Officer. This role is suited to someone who can manage multiple priorities, exercise sound judgement, maintain strict confidentiality and build effective working relationships with a wide range of internal and external stakeholders. The successful candidate will be comfortable working in a fast-paced environment, coordinating competing demands and ensuring actions and priorities are progressed efficiently.

The role includes responsibility for managing executive diaries and correspondence, coordinating meetings and governance activities, preparing reports and documentation, maintaining accurate records, supporting organisational projects and acting as a key point of contact for the CEO's office. The postholder will also support strategic and operational priorities through effective communication, coordination and follow-through.

Candidates should have a minimum of three years' relevant administrative or executive support experience, excellent organisational and communication skills, strong attention to detail and a proven ability to handle sensitive information with discretion. Experience supporting senior executives, governance processes or organisational projects would be advantageous. A relevant qualification in Business Administration, Management, Project Management or a related field is desirable.

The position is a full-time role working 35 hours per week and is based at Sunbeam House Services Head Office in Bray. Hybrid working arrangements are available, subject to operational requirements. The role requires flexibility and travel across organisational locations, therefore a full driving licence and access to own transport are essential.