Executive Assistant & Office Operations Lead

Capri-Medical; Dublin; Hybrid; EUR 45,000 - 65,000; Full time

Job summary

Capri Medical, a Dublin-based MedTech startup, seeks an organised Personal Assistant & Office Manager to be the operational heartbeat of the company. You will provide executive support to the C‑Suite, own daily office operations, and assist with finance, administration and people onboarding.

You’ll be the proactive facilitator ensuring a calm, well‑run environment in a fast-paced startup, with ownership across multiple domains and a focus on process improvement.

Qualifications

• 6+ years' experience in a Personal Assistant/Executive Assistant/Office Manager role.
• Outstanding organisational skills with ability to juggle competing priorities.
• Excellent written and verbal communication, and confidence dealing with people at all levels.
• Sound judgement and discretion with confidential information.
• Comfortable with expenses, invoicing and basic budget tracking.

Responsibilities

• Executive support: manage complex diaries and inbox triage for C‑Suite leaders; draft, proofread and format presentations and reports.
• Office operations: own day-to-day running of the office; manage facilities, supplies and relationships with providers.
• Finance & administration: process and reconcile expenses, POs and invoices; liaise with finance team and bookkeepers.
• People & onboarding: coordinate onboarding of new hires; support recruitment logistics and HR records.

Skills

Organisational skills

Communication

Discretion

Budget tracking

Hybrid work

Tools

Microsoft 365

Google Workspace

Job description

Capri Medical, a Dublin-based MedTech startup, seeks an organised Personal Assistant & Office Manager to be the operational heartbeat of the company. You will provide executive support to the C‑Suite, own daily office operations, and assist with finance, administration and people onboarding.

You’ll be the proactive facilitator ensuring a calm, well‑run environment in a fast-paced startup, with ownership across multiple domains and a focus on process improvement.