Office Manager - Dublin

Proclinical Consulting; Dublin; On-site; EUR 48,000 - 60,000; Full time

Job summary

Proclinical is seeking an experienced Office Manager to oversee day-to-day operations of a professional office environment in Ireland. You will ensure smooth business support, compliance, and efficient management of facilities and employee administration.

This role involves coordinating with management, suppliers, and external stakeholders, while maintaining records, processing invoices, and supporting payroll activities.

Qualifications

• Experience in office management or a similar administrative role.
• Strong understanding of financial and administrative processes.
• Excellent organizational and time-management skills.
• Proficiency in SAP Business One and Microsoft Office.

Responsibilities

• Manage daily office operations, ensuring a safe, efficient, and professional workspace.
• Oversee facilities maintenance, cleaning, security, utilities, and office services.
• Coordinate with contractors, suppliers, and service providers, including obtaining quotes and managing relationships.
• Ensure compliance with health and safety procedures, risk assessments, and workplace requirements.
• Maintain and service company equipment and facilities.
• Provide administrative support across the employee lifecycle, including onboarding and offboarding.
• Maintain accurate employee records and manage annual leave calendars.
• Assist with employee relations matters, policies, and procedures.
• Support financial and administrative activities, including processing invoices, expenses, and supplier payments.
• Liaise with accountants, payroll providers, and external stakeholders for financial and statutory requirements.
• Assist with VAT, VIES, Intrastat, and other financial reporting.
• Support payroll administration and operational expenditure monitoring.
• Develop and maintain administrative processes to improve efficiency.
• Ensure compliance with company policies, employment legislation, and regulatory requirements.
• Support the implementation of company initiatives, projects, and process improvements.
• Manage and maintain administrative systems, databases, and filing systems.
• Prepare reports, spreadsheets, and other documentation as needed.
• Provide direct support to senior management, including coordinating meetings, travel, and events.
• Facilitate communication between management, employees, and external stakeholders.
• Identify operational issues and implement practical solutions.

Skills

Organizational skills

Time management

Independent work

Team collaboration

Tools

SAP Business One

Microsoft Office

Job description

Ready to be the driving force behind a well-organised, efficient, and thriving workplace? Proclinical is seeking an Office Manager to oversee the day-to-day operations of a professional office environment. This role ensures smooth business support functions, compliance, and efficient management of facilities, employee administration, finance, and general operations. You will act as a key point of contact between employees, management, suppliers, and external stakeholders.

Responsibilities

• Manage daily office operations, ensuring a safe, efficient, and professional workspace.
• Oversee facilities maintenance, cleaning, security, utilities, and office services.
• Coordinate with contractors, suppliers, and service providers, including obtaining quotes and managing relationships.
• Ensure compliance with health and safety procedures, risk assessments, and workplace requirements.
• Maintain and service company equipment and facilities.
• Manage office supplies, procurement, and inventory.
• Provide administrative support across the employee lifecycle, including onboarding and offboarding.
• Maintain accurate employee records and manage annual leave calendars.
• Assist with employee relations matters, policies, and procedures.
• Support financial and administrative activities, including processing invoices, expenses, and supplier payments.
• Liaise with accountants, payroll providers, and external stakeholders for financial and statutory requirements.
• Assist with VAT, VIES, Intrastat, and other financial reporting.
• Support payroll administration and operational expenditure monitoring.
• Develop and maintain administrative processes to improve efficiency.
• Ensure compliance with company policies, employment legislation, and regulatory requirements.
• Support the implementation of company initiatives, projects, and process improvements.
• Manage and maintain administrative systems, databases, and filing systems.
• Prepare reports, spreadsheets, and other documentation as needed.
• Provide direct support to senior management, including coordinating meetings, travel, and events.
• Facilitate communication between management, employees, and external stakeholders.
• Identify operational issues and implement practical solutions.

Key Skills And Requirements

• Experience in office management, business operations, or a similar administrative role.
• Strong understanding of financial and administrative processes.
• Excellent organizational and time-management skills.
• Ability to work independently and manage multiple tasks effectively.
• Proficiency in SAP Business One and Microsoft Office (Excel, Word, Outlook).
• Strong interpersonal skills to collaborate with management, employees, suppliers, and international teams.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.