Executive Assistant (Perm)

Reed Personnel Services; Dublin; Hybrid; EUR 45,000 - 60,000; Full time

Benefits offered by this job

Discretionary bonus

25 days annual leave

Immediate pension scheme

Health and wellness benefits

TaxSaver and Bike to Work

Job summary

Reed Personnel Services is recruiting on behalf of a leading law firm in Dublin for an Executive Assistant. The role supports legal staff and manages diary, emails, and document production in a hybrid in-office/remote setup.

The ideal candidate has 2+ years as a Legal Secretary/PA/EA, strong client billing experience, and excellent MS Office skills, with high attention to detail and strong organisational abilities. This is a permanent, full-time position.

Qualifications

• 2+ years' experience as a Legal Secretary/PA/EA.
• Experience with client billing/payments systems.
• Excellent IT skills in Word, Excel and PowerPoint.
• Typing speed of at least 70 wpm.
• Excellent interpersonal and communication skills.
• Excellent organisation and ability to prioritise workload.
• Team player with initiative.
• Excellent oral and written communication skills.
• High attention to detail.

Responsibilities

• File management.
• Client billing, WIP and AR report management.
• Diary and email management.
• Coordinate travel and meetings.
• Process expenses.
• Produce, edit and format legal documents and templates.
• Maintain and update client database.
• Ad-hoc duties as required.

Skills

Legal EA experience

Executive Assistant

Client billing/payments

MS Word

MS Excel

PowerPoint

Typing 70 wpm

Interpersonal skills

Organisational skills

Team player

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Executive Assistant Location: Dublin, Ireland Job Type: Permanent

Our client, a leading law firm in Ireland, is seeking an Executive Assistant. This role is integral to supporting legal staff and ensuring efficient operation within the department. With a hybrid working model, this position offers a blend of in-office and remote work. You will have a solid and proven track record as an Executive Assistant. This is a permanent position.

Key Responsibilities

• File management
• Client billing and WIP and Accounts Receivable report management
• Diary and email management
• Co-ordinating travel arrangements and meetings
• Processing Expenses
• Production, editing and formatting of legal documents and templates
• Maintaining and updating client database
• Ad-hoc duties as required

Required skills and Expertise

• 2+ years' experience as a Legal Secretary PA/EA
• In-depth experience with Client Billing/Payments systems
• Excellent IT Skills in Microsoft Word, Excel and Power point
• Typing skills of at least 70 words per minute
• Excellent interpersonal and communication skills
• Excellent organisation skills with the ability to prioritise workload
• Team player, who can also work on their own initiative
• Excellent oral and written communication skills
• High degree of attention to detail

Benefits

• Competitive salary and discretionary bonus.
• 25 days annual leave.
• Immediate pension scheme.
• Comprehensive health and wellness benefits including full gym and wellness programme.
• TaxSaver and Bike to Work scheme.
• Opportunities for involvement in internal committees.
• Healthcare benefits.