Executive Administrative Assistant 4 (contract)

Microsoft Corporation; Dublin; On-site; EUR 60,000 - 90,000; Full time

Job summary

Microsoft Corporation in Dublin is seeking a seasoned Executive Assistant to support a General Manager within its Data Center Operations team across EMEA. The role centers on complex calendar management, international travel, leadership coordination, and executive administration.

The ideal candidate has 5+ years supporting senior leaders at large multinationals, expert calendar and travel coordination across time zones, and proficiency with Microsoft Office tools.

Qualifications

• 5+ years supporting senior leaders/executives in large organizations.
• 5+ years calendar management experience.
• 5+ years travel coordination experience.
• Experience managing complex international schedules.

Responsibilities

• Manage a senior executive's calendar with competing priorities
• Coordinate leadership meetings across multiple countries and time zones
• Arrange international travel, accommodation, transportation, and itineraries
• Handle travel changes and urgent escalations
• Organize leadership offsites, team events, and business reviews
• Track expenses and support budget-related activities
• Support onboarding activities for new team members
• Communicate regularly with senior stakeholders and external partners
• Act as a trusted partner to the General Manager and leadership team

Skills

Executive support

Calendar management

Travel coordination

International scheduling

Tools

Microsoft Outlook

Microsoft Teams

Microsoft Excel

Microsoft Office Suite

Job description

Dublin 22, D, Ireland (On-site)

Contract (8 months 24 days)

Published 3 days ago

Travel Management & Logistics

Executive Calendar Management

Event & Meeting Coordination

Executive Stakeholder Management

Microsoft Office & Administrative Operations

Please note that this is a contract role providing services to Microsoft through external staffing partners of Allegis Global Solutions (AGS). If you are selected for this role, you will be employed by AGS and will not be an employee of Microsoft.

This is a senior Executive Assistant role supporting a General Manager within Microsoft's Data Center Operations team across EMEA.

The person will own complex calendar management, international travel arrangements, leadership team coordination, event planning, stakeholder communication, onboarding support, and executive-level administration.

The ideal candidate is a highly experienced Executive Assistant who has supported senior leaders in large global organizations and is comfortable managing multiple priorities across different countries and time zones.

What They Will Actually Do Day-to-Day

• Manage a senior executive's calendar with competing priorities
• Coordinate leadership meetings across multiple countries and time zones
• Arrange international travel, accommodation, transportation, and itineraries
• Handle travel changes and urgent escalations
• Organize leadership offsites, team events, and business reviews
• Track expenses and support budget-related activities
• Support onboarding activities for new team members
• Communicate regularly with senior stakeholders and external partners
• Act as a trusted partner to the General Manager and leadership team

Key Responsibilities

Executive Support

• Full calendar ownership
• Meeting scheduling and prioritization

Travel Management

• Complex itinerary creation
• Executive briefings
• Travel issue resolution

Event Management

• Leadership offsites
• Team events
• Internal meetings

Operations Support

• Expense management
• Onboarding coordination
• General administrative support
• Cross-functional communication

Must-Have Skills (Non-Negotiable)

Experience

• 5+ years supporting senior leaders/executives
• 5+ years calendar management
• 5+ years travel coordination
• Experience managing complex international schedules

Tools

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Microsoft Office Suite

Functional Skills

• Event coordination
• Administrative operations
• Strong organization and prioritization

Behavioral Skills

• Handles confidential information professionally
• Works independently
• Remains calm under pressure
• Strong judgment and decision-making
• Highly proactive

Nice-to-Have Skills

• Experience supporting Director/GM/VP-level leaders
• Experience in large multinational organizations
• Data center, technology, engineering or operations exposure
• Supporting geographically dispersed teams

Experience Level Guidance

Ideal Experience

5-10+ years as:

• Executive Assistant
• Senior Executive Assistant
• Executive Business Administrator
• Personal Assistant to Director/VP/GM

Weekly Schedule: 40 hours

As a workplace, Allegis Global Solutions focuses on relationships – with each other, our clients and our candidates. In fact, serving others is one of our core values. We support open communication and recognize that giving constructive criticism can be even harder than receiving it. We appreciate the fearless and the passionate, who force us to be better. Everything we do sits on a pillar of diversity, equity and inclusion - diverse perspectives, backgrounds and ideas achieve innovation and make us successful.

Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyse application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.