Event Coordinator - JL

APBA TG HUMAN RESOURCE PTE. LTD.; Dublin; On-site; EUR 19,000 - 29,000; Full time

Job summary

APBA TG HUMAN RESOURCE PTE. LTD. seeks an organised Events Coordinator to provide admin, logistics and on-site support for international engagements. The role involves coordinating meetings, venues, transportation, and vendor relations in a fast-paced environment.

You will manage event materials, registration and guest reception while ensuring accurate task tracking and smooth execution across multiple stakeholders. Diploma holders with event/logistics experience are encouraged to apply.

Qualifications

• Diploma in any discipline.
• Prior experience in event coordination, administration, hospitality, operations or logistics is advantageous.
• Strong organisational skills with good attention to detail.
• Able to manage multiple tasks and follow through on responsibilities; calm under pressure.

Responsibilities

• Provide administrative and logistical support for meetings, visits and events.
• Prepare event materials including name lists and folders.
• Coordinate venues, transportation, supplies and event-related logistics.
• Provide on-site support including registration, ushering and guest reception.
• Assist with airport and transport arrangements as required.
• Support setup and teardown of meeting rooms and event spaces.
• Liaise with stakeholders, vendors and service providers to coordinate requirements.
• Track outstanding tasks and ensure timely completion.
• Provide general administrative support to the team.
• Assist with ad hoc operational tasks during busy periods.

Skills

Organisational skills

Communication skills

Multitasking

Support mindset

Education

Diploma in any discipline

Job description

Events Coordinator

Location: Singapore
Employment Type: 1-year contract
Industry: Government / Public Sector
Function: Administration / Events / Operations

About the Role

My client is looking for areliable and organised Events Coordinator to provide administrative, logistical and on-site support for international engagements and events.

This role is ideal for candidates with experience inevent coordination, administration, logistics or operations, who are comfortable working with multiple stakeholders and managing tasks in a fast-paced environment.

Key Responsibilities

• Provide administrative and logistical support for meetings, visits and events
• Prepare event materials including name lists, meeting folders and other documents
• Coordinate and arrangevenues, transportation, supplies and event-related logistics
• Provide on-site support includingregistration, ushering, guest reception and event coordination
• Assist with receiving and accompanying guests, including airport and transport arrangements where required
• Support theset-up and tear-down of meeting rooms and event spaces
• Liaise with internal stakeholders, vendors and service providers to coordinate requirements
• Track outstanding tasks, follow up with relevant parties and ensure timely completion
• Provide general administrative support to the team
• Assist with ad hoc operational tasks during busy periods and major engagements

Requirements

• Diploma in any discipline.
• Prior experience inevent coordination, administration, hospitality, operations or logistics is advantageous
• Strong organisational skills with good attention to detail
• Able to manage multiple tasks and follow through on assigned responsibilitiesComfortable coordinating with internal and external stakeholders
• Good verbal and written communication skills
• Professional, courteous and service-oriented
• Positive attitude with a willingness to learn and support the wider team
• Able to remain calm and effective in afast-paced environment with changing requirements
• Comfortable providinghands-on support during events and engagements

What We Offer

• Opportunity to gain experience supportinghigh-profile local and international engagements
• Exposure to stakeholder management, event operations and administrative coordination
• Professional and structured working environment
• Contract opportunity with potential exposure to a wide range of projects and engagements