EMEA Office & Travel Administrator

IPS-Integrated Project Services; Dublin; On-site; EUR 32,000 - 42,000; Full time

Job summary

IPS in Dublin, Ireland is seeking an experienced Business Administrator to join our team. The role is based at the Dublin office and involves front-desk duties, travel arrangements for the EMEA region, event planning, and close collaboration with Finance and other administrative teams.

The ideal candidate will have at least 2 years of administrative experience, strong Microsoft Office skills, and the ability to juggle multiple tasks with attention to detail.

Qualifications

• 2+ years of administrative experience.
• Ability to manage several activities at one time in a professional and courteous manner.
• Organised, communicates well, and practices excellent time management skills.
• Experience with Microsoft Office: Word, Excel, PowerPoint and Outlook.
• Experience with Oracle is an advantage.

Responsibilities

• Greet visitors at the Dublin office and manage guest access.
• Handle inbound/outbound post and coordinate courier services.
• Process office invoices and liaise with Finance for timely payment.
• Coordinate meeting logistics, catering, and room setup.
• Maintain office supplies and PPE inventory.
• Arrange travel for EMEA team members and leadership.
• Plan social and team-building events for Dublin colleagues.
• Provide support to other administrators across EMEA as needed.
• Support onboarding and leaver processes.

Skills

Microsoft Office

Multi-tasking

Organised

Time management

Communication skills

Tools

Oracle

Job description

IPS in Dublin, Ireland is seeking an experienced Business Administrator to join our team. The role is based at the Dublin office and involves front-desk duties, travel arrangements for the EMEA region, event planning, and close collaboration with Finance and other administrative teams.

The ideal candidate will have at least 2 years of administrative experience, strong Microsoft Office skills, and the ability to juggle multiple tasks with attention to detail.