Document Controller for Mission-Critical Data Centre

Uniting Holding; Dublin; On-site; EUR 42,000 - 58,000; Full time

Job summary

Echelon Data Centres is seeking a Document Controller to establish, govern and assure effective management of project information across mission-critical developments. You will ensure structured filing, controlled access, and compliance with contractual and regulatory requirements.

You will implement and audit document control procedures, manage CDE platforms like Procore and SharePoint, and coordinate with project teams to maintain accurate, auditable records through design, construction, and

Qualifications

• Proven experience in information management or document control on complex construction, engineering, or infrastructure projects.
• Strong knowledge of document control standards and information governance.
• Experience with project management software and Microsoft Office Suite.

Responsibilities

• Establish and maintain a systematic filing structure for digital and physical project documentation.
• Define, implement, and enforce document control procedures, naming conventions, version control, and approval workflows.
• Track document versions and revisions to ensure only current and approved documentation is in use.
• Manage and administer the Common Data Environment (CDE) and document management systems (e.g. Procore, Autodesk Forma, SharePoint, EDMS, Aconex).
• Ensure timely and accurate distribution of information to project teams, consultants, contractors, and client stakeholders.
• Ensure documentation complies with industry standards, regulatory requirements, and company policies (including ISO-based quality systems).
• Conduct regular audits of information and document control processes, identifying non-conformances and implementing corrective actions.
• Prepare information status, compliance, and audit reports for project and senior management.
• Support digital transformation initiatives and continuous improvement of information management systems and processes.
• Manage project information throughout the full lifecycle, from design through construction, commissioning, and handover.
• Oversee archiving inactive documents and ensure proper retention and disposal in accordance with policy and legislation.
• Define and manage handover documentation requirements, including as-built records, O&M manuals, and asset data.
• Interface with Project Managers, Design Managers, Project Controls, Commercial, and IT teams to align information structures with project reporting, scheduling, cost, risk, and change processes.
• Provide training, guidance, and ongoing support to staff and supply chain partners on document control procedures, systems, and best practices.
• Act as the primary point of contact for all information management and document control matters on the project.

Skills

Document control

Info governance

Attention to detail

Organisational skills

Communication

Confidentiality

Team collaboration

Tools

Procore

Autodesk Forma

SharePoint

EDMS

Aconex

Microsoft Office

Job description

Echelon Data Centres is seeking a Document Controller to establish, govern and assure effective management of project information across mission-critical developments. You will ensure structured filing, controlled access, and compliance with contractual and regulatory requirements.

You will implement and audit document control procedures, manage CDE platforms like Procore and SharePoint, and coordinate with project teams to maintain accurate, auditable records through design, construction, and