Document Controller

Uniting Holding; Dublin; On-site; EUR 50,000 - 70,000; Full time

Benefits offered by this job

Competitive salary

Career development

Governance standards impact

Job summary

Echelon Data Centres is seeking a skilled professional to manage operational documentation governance, compliance evidence, and SharePoint repository oversight across our data centre estate. You will ensure documentation integrity, metadata standards, and lifecycle governance while supporting regulatory alignment and audit readiness.

Responsibilities include enforcing document controls (SOPs, EOPs, MOPs), conducting audits, training teams, and producing monthly dashboards on compliance status.

Qualifications

• Bachelor’s degree in business administration, compliance, IT, or equivalent field.
• 3–5 years in document control, compliance, governance, or similar roles.
• Experience in critical infrastructure or data centre environments preferred.
• Desirable: ISO auditor, ITIL, SharePoint governance certifications.

Responsibilities

• Oversee controlled documentation (SOPs, EOPs, MOPs, policies) and lifecycle governance.
• Maintain SharePoint master copies, metadata standards, permissions and audits.
• Ensure ISO alignment and prepare evidence for audits and regulatory bodies.
• Collaborate with Operations, Engineering, EHS and IT to support readiness.
• Produce monthly dashboards on documentation accuracy and compliance.

Skills

Advanced SharePoint administration

Document control expertise

ISO compliance understanding

Analytical & organisational skills

Education

Bachelor’s degree in business administration, compliance, IT, or equivalent field

Tools

SharePoint

Job description

ABOUT US

Echelon Data Centres is an international data centre infrastructure developer providing large-scale assets to support the growing global demand for data and computing resources – sustainably, responsibly and with due regard for the environment.

Job Summary:

This role is responsible for operational documentation governance, compliance evidence management, controlled document lifecycle, and SharePoint repository oversight. The role ensures documentation integrity, regulatory alignment, and operational readiness support across the data centre and energy centre estate.

Key Responsibilities:

Operational Documentation Management:

• Manage controlled documentation (SOPs, EOPs, MOPs, policies).
• Enforce metadata standards, versioning rules, approvals, and lifecycle governance.
• Maintain master copies on SharePoint and archive superseded versions.

SharePoint Repository Governance:

• Manage permissions, folder structures, metadata schemas, and file hygiene.
• Conduct periodic audits on outdated, duplicate, and unclassified files.
• Train teams on correct usage and governance compliance.

Compliance Management:

• Maintain evidence for ISO 27001, ISO 45001, and statutory regulatory bodies.
• Support audit preparation and provide structured evidence packs.
• Track corrective actions and regulatory updates.

Collaboration:

• Work with Operations, Engineering, EHS, IT, and vendors to support readiness.
• Coordinate documentation inputs for OA/ORA programmes.
• Facilitate cross-team communication of documentation standards.

Reporting:

• Produce monthly dashboards on documentation accuracy, compliance status, and repository hygiene.
• Maintain reporting metrics for audits and readiness programs.

Qualifications:

Educational Background:

• Bachelor’s degree in business administration, compliance, IT, or equivalent field.

Professional Experience:

• 3–5 years in document control, compliance, governance, or similar roles.
• Experience in critical infrastructure or data centre environments preferred.

Certifications:

• Desirable: ISO auditor, ITIL, SharePoint governance certifications.

Technical Skills:

• Advanced SharePoint administration.
• Strong knowledge of document control frameworks.
• Understanding of ISO compliance structures.
• Excellent analytical and organisational skills.

Personal Attributes:

• Detail focused, structured, and methodical.
• Strong communicator and stakeholder collaborator.
• Self-driven and capable of improving governance maturity.

Benefits:

• Competitive salary and benefits.
• Career development and progression.
• Opportunity to shape governance standards across expanding facilities.

All vacancies are managed directly by our Internal Team. Unsolicited contact or speculative CVs from unapproved agencies will not be accepted and no introductory fees will apply.

Echelon-DC is an inclusive organisation, and we actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. If you require reasonable accommodations to participate in the employee selection process, please contact People and Culture Team ([e-mail]) directly.