Document Controller- Construction Projects

Echelon Data Centres; Dublin; On-site; EUR 42,000 - 62,000; Full time

Job summary

Echelon Data Centres is seeking a Document Controller to establish and govern information management across mission‑critical developments, including data centres and infrastructure. You will ensure secure storage, compliant documentation, and robust audit trails from design through handover.

Responsibilities include implementing document control procedures, managing the CDE and related systems, and coordinating with engineering, IT, and project teams to maintain version control and accurate

Qualifications

• Proven experience in information management or document control on complex construction, engineering, or infrastructure projects.
• Proficiency in document management systems such as Procore, Autodesk Forma, SharePoint, EDMS, Aconex.
• Strong knowledge of document control standards, version control, and information governance best practices.
• Experience using project management software and the Microsoft Office Suite (Word, Excel, Outlook).
• High level of attention to detail, accuracy, and commitment to quality.
• Excellent organisational skills with the ability to prioritise tasks in a fast-paced environment.
• Strong written and verbal communication skills.
• High levels of integrity and confidentiality when handling sensitive information.
• Strong interpersonal and collaboration skills across multi-disciplinary teams.

Responsibilities

• Establish and maintain a systematic filing structure for digital and physical project documentation, ensuring secure storage and controlled access.
• Define, implement, and enforce document control procedures, naming conventions, version control, and approval workflows.
• Track document versions and revisions to ensure only current and approved documentation is in use.
• Manage and administer the Common Data Environment (CDE) and document management systems (e.g. Procore, Autodesk Forma, SharePoint, EDMS, Aconex).
• Ensure timely and accurate distribution of information to project teams, consultants, contractors, and client stakeholders.
• Ensure all documentation complies with industry standards, regulatory requirements, and company policies (including ISO‑based quality systems).
• Conduct regular audits of information and document control processes, identifying non‑conformances and implementing corrective actions.
• Prepare information status, compliance, and audit reports for project and senior management.
• Support digital transformation initiatives and continuous improvement of information management systems and processes.
• Manage project information throughout the full lifecycle, from design through construction, commissioning, and handover.
• Oversee archiving inactive documents and ensure proper retention and disposal in accordance with policy and legislation.
• Define and manage handover documentation requirements, including as‑built records, O&M manuals, and asset data.
• Interface with Project Managers, Design Managers, Project Controls, Commercial, and IT teams to align information structures with project reporting, scheduling, cost, risk, and change processes.
• Provide training, guidance, and ongoing support to staff and supply chain partners on document control procedures, systems, and best practices.
• Act as the primary point of contact for all information management and document control matters on the project.

Skills

Information governance

Document control

Attention to detail

Organization

Communication

Interpersonal skills

Tools

Procore

Autodesk Forma

SharePoint

EDMS

Aconex

Job description

Echelon Data Centres was established in 2017 by the main principal of Aldgate Developments, a leading commercial property developer and owner of major commercial office buildings in Central London and Dublin. The objective was developing, operating, and owning a network of large‑scale, responsibly designed, sustainably powered data centre campuses across the world to meet the rapidly expanding global demand for hyperscale data processing and storage solutions. Echelon currently has seven data centre facilities either operational or in development across Ireland, the United Kingdom, and Spain with a combined capacity of approximately 1.25GW. The recent acquisition of a prime 37-acre site in Italy marks the next step of Echelon’s expansion into Continental Europe.

The Role

The Document Controller is responsible for establishing, governing, and assuring the effective management of project information across mission‑critical developments, including data centres, energy centres, substations, and associated infrastructure. The role ensures that all project information is systematically created, controlled, distributed, stored, and retained in compliance with contractual, regulatory, and organisational requirements. The Document Controller acts as the authority for information governance on the project, supporting efficient delivery, robust audit trails, and successful handover to operations.

Responsibilities

• Establish and maintain a systematic filing structure for digital and physical project documentation, ensuring secure storage and controlled access.
• Define, implement, and enforce document control procedures, naming conventions, version control, and approval workflows.
• Track document versions and revisions to ensure only current and approved documentation is in use.
• Manage and administer the Common Data Environment (CDE) and document management systems (e.g. Procore, Autodesk Forma, SharePoint, EDMS, Aconex).
• Ensure timely and accurate distribution of information to project teams, consultants, contractors, and client stakeholders.
• Ensure all documentation complies with industry standards, regulatory requirements, and company policies (including ISO‑based quality systems).
• Conduct regular audits of information and document control processes, identifying non‑conformances and implementing corrective actions.
• Prepare information status, compliance, and audit reports for project and senior management.
• Support digital transformation initiatives and continuous improvement of information management systems and processes.
• Manage project information throughout the full lifecycle, from design through construction, commissioning, and handover.
• Oversee archiving inactive documents and ensure proper retention and disposal in accordance with policy and legislation.
• Define and manage handover documentation requirements, including as‑built records, O&M manuals, and asset data.
• Interface with Project Managers, Design Managers, Project Controls, Commercial, and IT teams to align information structures with project reporting, scheduling, cost, risk, and change processes.
• Provide training, guidance, and ongoing support to staff and supply chain partners on document control procedures, systems, and best practices.
• Act as the primary point of contact for all information management and document control matters on the project.

Essential Skills

• Proven experience in information management or document control on complex construction, engineering, or infrastructure projects.
• Proficiency in document management systems such as Procore, Autodesk Forma, SharePoint, EDMS, Aconex.
• Strong knowledge of document control standards, version control, and information governance best practices.
• Experience using project management software and the Microsoft Office Suite (Word, Excel, Outlook).
• High level of attention to detail, accuracy, and commitment to quality.
• Excellent organisational skills with the ability to prioritise tasks in a fast‑paced environment.
• Strong written and verbal communication skills.
• High levels of integrity and confidentiality when handling sensitive information.
• Strong interpersonal and collaboration skills across multi‑disciplinary teams.

Desirable Skills

• Experience in mission‑critical, data centre, energy, construction, or oil & gas environments.
• Familiarity with regulatory compliance and quality management systems (e.g. ISO 9001 / ISO 19650).
• Experience supporting digital transformation or electronic document management initiatives.
• Knowledge of additional tools such as AutoCAD (for drawings) or SAP (for document tracking).Experience working on large‑scale, multi‑contractor projects.
• Proactive approach with the ability to anticipate information risks and issues.
• Ability to influence others and promote best practices in information management.
• Leadership capability to mentor junior team members or coordinate small teams.
• Customer‑focused mindset with a strong service orientation to internal stakeholders.

Echelon‑DC is an inclusive organisation, and we actively promote equality of opportunity for all with the right mix of talent, skills and potential. We welcome all applications from a wide range of candidates. Selection for roles will be based on individual merit alone. If you require reasonable accommodations to participate in the employee selection process, please contact People and Culture Team ([e-mail]) directly.