Document Controller - Maternity Contract

John Sisk & Son Ltd; Innishannon; On-site; EUR 40,000 - 60,000; Full time

Benefits offered by this job

26 days annual leave

Pension scheme

Comprehensive health & wellbeing

Job summary

Sisk in Ireland seeks a maternity (10 month) Document Controller to manage the project Document Management System and Digital Field Tool, ensuring compliance with DPD procedures and ISO standards.

You will train project teams, support end users, and maintain filing, workflows and change control, while coordinating with multidisciplinary teams on site.

Qualifications

• Experience handling large volumes of project data and documentation.
• Ability to communicate and educate stakeholders on DPD protocols.
• Knowledge of file naming conventions and standards.

Responsibilities

• Validate, classify, verify, distribute and retrieve project documentation.
• Set up and maintain central site files and registers (CDE).
• Configure change control processes within the CDE and prepare distribution matrices.
• Attend project meetings to discuss IM matters and support project teams.

Skills

MS Office

ISO 19650 familiarity

Document management

Stakeholder training

Tools

FV

Dalux

Job description

At Sisk, we create places and infrastructure that shape how people live, work and connect - now and for future generations. As a family‑owned, international construction and engineering group, we offer meaningful careers across building, infrastructure, rail, energy and off‑site manufacturing throughout Ireland, the UK and Europe, where people are supported to grow, make an impact and be part of positive change.

This is a maternity (10 month) contract role where the Document Controller (DC) is responsible for managing the project Document Management System and Digital Field Tool, implementing the Information Management (IM) strategy, and providing training and support to project teams and end users. The DC ensures that all documentation is received, classified, verified, and distributed in accordance with the company’s Digital Project Delivery (DPD) procedures and ISO 19650 / BS 1192 / PAS 1192 standards.

Document Management

• Validate, check, and curate all incoming and outgoing project documentation, ensuring proper receipt, classification, verification, registration, distribution, and retrieval.
• Establish and maintain central site files, uncontrolled drawings, registers, and collate Operation & Maintenance, Health & Safety, Quality, Environmental, and BCAR files.
• Configure and implement change control processes within the CDE.
• Prepare and configure distribution matrices, status reports, and workflows for sample submissions, TQs, RFIs, and other reportable data in compliance with project requirements.
• Attend project meetings to engage with the project team and stakeholders on documentation and IM matters.

Continuous Improvement

• Identify opportunities for improvement, reduction of waste, and mitigation of risks related to document management and information workflows.
• Cover duties of other Document Controllers when required, e.g., during holidays or sickness.
• Support the ISM in maintaining compliance with company-wide DPD procedures and standards.

Training & Support

• Host training sessions for new users of VFP and FV, either individually or in groups.
• Act as the main point of contact for support and coaching of project users, including client teams, design teams, subcontractors, and supply chain partners.
• Assist in developing project file naming protocols and workflows with guidance from the Information Systems Manager (ISM).
• Continuously provide guidance to project teams to ensure strict adherence to DPD protocols.

Essential

• Experience working on projects with large volumes of data and information from multiple sources.
• Ability to communicate effectively with, and educate, all stakeholders on DPD protocols.
• Experience dealing with multidisciplinary design teams, client teams, subcontractors, and supply chain partners.
• Ability and willingness to train and mentor others.
• Knowledge of file naming conventions and standards
• Organisational, prioritisation, multitasking, and time management skills.
• Analytical thinker, diligent, and self‑motivated.
• Excellent document preparation, formatting, and troubleshooting skills.

Desirable

• Interest in project delivery processes, project administration, and the wider construction industry.
• Infrastructure experience preffered.

Essential

• Advanced user of Microsoft Office suite.
• Understanding of ISO 19650, BS 1192, and PAS 1192 standards.

Desirable

• Experience in configuring and managing systems in compliance with ISO 19650.
• Advanced user of Field View (FV), Dalux or similar digital field tools.

What We Offer

At Sisk, your rewards package goes far beyond your salary. Our most valued benefits include

• Competitive salary
• 26 days annual leave
• Pension scheme
• Comprehensive health, wellbeing and lifestyle supports
• Career development opportunities
• And much more as part of our Total Rewards programme

Our People & Recruitment Commitment

At Sisk, our people are at the heart of everything we do. We offer the opportunity to work with purpose, grow a career without limits and be part of a supportive, collaborative team.

All vacancies are managed directly by our Internal Recruitment Team. Unsolicited CVs or speculative contact from unapproved agencies are not accepted, and no fees will be payable.

Equity, Inclusion & Accessibility

We are an equal opportunities employer. We welcome applications from all qualified candidates regardless of gender, race, ethnicity, disability, age, sexual orientation, religion, family status or any other protected characteristic. We are committed to providing reasonable adjustments throughout the recruitment process to support all candidates.

Encouraging All Talent to Apply

We understand that the confidence gap or imposter syndrome can discourage great people from applying. Even if you don’t meet every requirement, we encourage you to express your interest — your skills, experience and potential are what matter.

Compliance & Transparency

All recruitment materials are designed to meet or exceed legal and regulatory requirements, including the Irish and UK Equality Acts and the EU Pay Transparency Directive, ensuring fairness, transparency and equal access for every applicant.