Document Controller

Ramboll; Dublin; On-site; EUR 45,000 - 60,000; Full time

Benefits offered by this job

27 days annual leave

Matched pension contributions

Private medical cover and life assurer

Job summary

Ramboll in Ireland is seeking an experienced Document Controller to manage project documentation across major infrastructure programmes. You will ensure information is controlled, stored, and distributed in line with governance and audit requirements, supporting efficient delivery on metro, aviation, rail, water and highway schemes.

Join the Project & Programme Management team to coordinate multidisciplinary teams, maintain robust document controls, and support audits and handover activities

Qualifications

• Experience in document control or information management on infrastructure or construction projects.
• Strong understanding of document control processes, systems and best practice.
• Experience using common data environments (CDE) and document management systems (e.g. Aconex, SharePoint, ProjectWise).
• Good understanding of document management standards, naming conventions and workflows.
• Strong attention to detail and ability to manage large volumes of information accurately.

Responsibilities

• Manage document control processes and systems to ensure accurate and timely handling of project information.
• Control receipt, distribution and filing of project documents per established procedures.
• Maintain document registers, trackers and metadata for full traceability.
• Ensure version control and document status are clearly managed and communicated.
• Support implementation and management of document control systems (CDE platforms such as Aconex, SharePoint or equivalent).
• Coordinate workflows for document review, approval and distribution.
• Assist audits and assurance activities related to information management.

Skills

Document control

Information management

Attention to detail

Coordination

Audits & governance

Education

Degree in information management

Tools

Aconex

SharePoint

ProjectWise

Job description

Job Description

Are you an experienced Document Controller with a strong track record in managing project information on major infrastructure programmes? You will play a key role in controlling and coordinating project documentation across nationally significant D&B infrastructure projects in Ireland including metro, aviation, rail, water and highway schemes.

Join our Project & Programme Management team and help close the gap to a sustainable future.

Your new role

As Document Controller, you will be responsible for managing project documentation and information systems across major infrastructure projects in Ireland. You will ensure that all project information is accurately controlled, stored and distributed in line with project requirements, supporting efficient and compliant project delivery.

You will work closely with project teams, contractors and stakeholders to maintain robust document control processes, ensuring that documentation is up to date, accessible and aligned with governance and audit requirements.

Your key responsibilities will be:

• Managing document control processes and systems to ensure accurate and timely handling of project information
• Controlling the receipt, distribution and filing of project documents in line with established procedures
• Maintaining document registers, trackers and metadata to ensure full traceability
• Ensuring version control and document status are clearly managed and communicated
• Supporting implementation and management of document control systems (e.g. CDE platforms such as Aconex, SharePoint or equivalent)
• Reviewing documentation for compliance with project naming conventions and standards
• Coordinating workflows for document review, approval and distribution
• Supporting project teams and contractors in the correct use of document management systems
• Assisting with audits and assurance activities related to information management
• Managing archiving and handover of project documentation in line with requirements
• Supporting reporting and governance processes related to document control performance
• Promoting best practice in information management and continuous improvement

About You

• Experience in document control or information management roles on infrastructure or construction projects (e.g. metro, aviation, rail, water and highways schemes)
• Strong understanding of document control processes, systems and best practice
• Experience using common data environments (CDE) and document management systems (e.g. Aconex, SharePoint, ProjectWise or equivalent)
• Good understanding of document management standards, naming conventions and workflows
• Strong attention to detail, with the ability to manage large volumes of information accurately
• Experience supporting audits, quality assurance and information governance processes
• Good communication and coordination skills, with the ability to work across multi-disciplinary teams
• Proactive and organised, with the ability to manage multiple priorities and deadlines
• Familiarity with construction and engineering documentation requirements
• Degree or relevant qualification in information management, business administration or a related discipline (or equivalent experience)

What We Can Offer You

• Commitment to your development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues, clients and projects
• The long‑term thinking of a foundation‑owned company
• Flexible work environment
• 27 days annual leave plus bank holidays
• Matched pension contributionsPrivate medical cover and life assurance

We invite diversity in all its forms and encourage applicants from all groups to apply.

Application deadline: 06.09.2026

Work at the heart of sustainable change with Ramboll

Ramboll is a global architecture, engineering, and consultancy company. As a foundation‑owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll employs more than 18,000 people globally across 35 countries. Ramboll experts deliver innovative solutions across Buildings, Transport, Water, Environment & Health, Energy, Management Consulting, and Architecture & Landscape. Combining local experience with global knowledge, we help shape the societies of tomorrow.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. At Ramboll, we offer flexibility as part of our positive and inclusive approach to work. We invite applications from candidates of all backgrounds and characteristics. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at [e-mail] with such requests.