Document Controller

Jacobs; Dublin; Hybrid; EUR 42,000 - 64,000; Full time

Benefits offered by this job

Flexible working arrangements

Competitive salary & benefits

Professional development

Job summary

Jacobs in Dublin seeks a diligent Document Controller to manage complex project documentation for a major infrastructure programme. You will oversee receipt, filing, distribution and control of documents, ensuring accuracy and compliance throughout the project lifecycle.

The role involves supporting multidisciplinary teams, coordinating with clients and suppliers, and producing status reports. Strong EDMS experience and MS Office proficiency are essential, with a focus on quality and

Qualifications

• Experience working as a Document Controller within engineering, construction, transportation, infrastructure or related industries.
• Strong knowledge of document control principles, processes and best practices.
• Experience using Electronic Document Management Systems (EDMS).
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and work effectively within a fast-paced project environment.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.

Responsibilities

• Managing the receipt, registration, distribution and filing of project documentation.
• Maintaining electronic document management systems and ensuring document accuracy and compliance.
• Supporting project teams in the preparation, review and submission of documents.
• Monitoring document workflows and ensuring timely processing and approval of information.
• Managing document numbering, revision control and transmittal processes.
• Coordinating with internal teams, clients, contractors and stakeholders regarding document control requirements.
• Producing reports and metrics on document status, progress and compliance.
• Supporting audits and ensuring adherence to project procedures and quality management systems.
• Maintaining confidentiality and data integrity across all project information.

Skills

Document control

EDMS

MS Office

Organization

Communication

Stakeholder management

Tools

MS Office Suite

EDMS software

Job description

At Jacobs, we're challenging today to reinvent tomorrow by solving the world’s most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

Your impact

We are seeking a Document Controller to join our Dublin team, supporting the successful delivery of a major infrastructure programme for our client. This is an exciting opportunity to work on a complex, high-profile project while collaborating with multidisciplinary teams to ensure effective document management and information control throughout the project lifecycle.

The Role

As a Document Controller, you will play a key role in managing project documentation, ensuring information is accurately controlled, distributed and maintained in accordance with project requirements and quality standards.

Your responsibilities will include

• Managing the receipt, registration, distribution and filing of project documentation.
• Maintaining electronic document management systems and ensuring document accuracy and compliance.
• Supporting project teams in the preparation, review and submission of documents.
• Monitoring document workflows and ensuring timely processing and approval of information.
• Managing document numbering, revision control and transmittal processes.
• Coordinating with internal teams, clients, contractors and stakeholders regarding document control requirements.
• Producing reports and metrics on document status, progress and compliance.
• Supporting audits and ensuring adherence to project procedures and quality management systems.
• Maintaining confidentiality and data integrity across all project information.

Here’s what you’ll need

We’re looking for a motivated and organised professional who can thrive in a collaborative project environment.

Essential Requirements

• Experience working as a Document Controller within engineering, construction, transportation, infrastructure or related industries.
• Strong knowledge of document control principles, processes and best practices.
• Experience using Electronic Document Management Systems (EDMS).
• Excellent organisational skills and attention to detail.
• Strong communication and stakeholder management skills.
• Ability to manage multiple priorities and work effectively within a fast-paced project environment.
• Proficiency in Microsoft Office applications, particularly Word, Excel and Outlook.

Desirable Requirements

• Experience supporting large-scale infrastructure or transportation projects.
• Familiarity with ISO 9001 quality management requirements.
• Experience working within multidisciplinary engineering or programme delivery teams.

Why Jacobs?

At Jacobs, you will join a global community of talented professionals committed to creating a more connected, sustainable world. We offer

• Opportunities to work on some of Ireland’s most significant infrastructure programmes.
• A collaborative and inclusive working environment.
• Professional development and career progression opportunities.
• Flexible working arrangements.
• Competitive salary and comprehensive benefits package.

Jacobs. A world where you can

Joining Jacobs not only connects you locally but globally. Our values stand on a foundation of safety, integrity, inclusion and belonging. We put people at the heart of our business, and we truly believe that by supporting one another through our culture of caring, we all succeed. We value positive mental health and a sense of belonging for all employees.

With safety and flexibility always top of mind, we’ve gone beyond traditional ways of working so you have the support, means and space to maximize your potential. You’ll uncover flexible working arrangements, benefits, and opportunities, from well-being benefits to our global giving and volunteering program, to exploring new and inventive ways to help our clients make the world a better place. No matter what drives you, you’ll discover how you can cultivate, nurture, and achieve your goals – all at a single global company. Find out more about life at Jacobs.

We aim to embed inclusion and belonging in everything we do. We know that if we are inclusive, we’re more connected and creative. We accept people for who they are, and we champion the richness of different perspectives, lived experiences and backgrounds in the workplace, as a source of learning and innovation. We are committed to building vibrant communities within Jacobs, including through our Jacobs Employee Networks, Communities of Practice and our Find Your Community initiatives, allowing every employee to find connection, purpose, and belonging.Find out more about ourJacobs Employee Networks here.

Jacobs partners with VERCIDA to help us attract and retain talent from a wide range of backgrounds. For greater online accessibility please visit https://www.vercida.com/uk/employers/jacobs to view and access our roles.

As a disability confident employer, we will interview disabled candidates who best meet the criteria. We welcome applications from candidates who are seeking flexible working and from those who may not meet all the listed requirements for a role.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.