Document Control Lead – EDMS (12-Month Contract)

Ascendpm; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

Ascend PM is seeking a Document Control Associate to join a multinational biopharmaceutical client team in Dublin. This is a 12-month contract with potential extension, supporting the EDMS scope across design, construction, commissioning, and handover phases.

The role requires extensive experience with large capital projects, strong EDMS knowledge (ACC typical), and liaison with A&E/third parties to maintain documentation integrity and workflow alignment.

Qualifications

• Diploma in Business Administration or Engineering or related relevant experience in large scale capital projects.
• Minimum of 10 years of experience in large scale capital projects document control.
• Experience in automated EDMS such as PIMS, Fusion, Procore, ACC etc.
• Ability to communicate documentation requirements across multiple disciplines and end-users.

Responsibilities

• Support client side Documentation Control activities.
• Coordinate with ETA system owner to ensure EDMS compliance with corporate requirements.
• Collaborate with A&E Document Control to streamline document management system.
• Manage Owner EDMS workflows and track incoming/outgoing documentation.
• Report EDMS status and adherence to milestone documentation deliverables.
• Ensure documents logged onto EDMS are properly formatted and version controlled.
• Maintain Project Document Distribution Matrix aligned to EDMS workflows.
• Distribute documents to correct recipients per DDM and EDMS workflows.
• Define end-state handover requirements for project files with ETA and incorporate into EDMS architecture.
• Provide input/technical direction into EDMS configuration/operation.
• Provide user training on EDMS usage and document control procedures.
• Maintain confidentiality and integrity of EDMS.
• Site presence required across all project phases.

Skills

Documentation control

EDMS systems

Cross-disciplinary communication

Project documentation

Education

Diploma in Business Administration

Diploma in Engineering

Tools

PIMS

Fusion

Procore

ACC

Job description

Ascend PM is seeking a Document Control Associate to join a multinational biopharmaceutical client team in Dublin. This is a 12-month contract with potential extension, supporting the EDMS scope across design, construction, commissioning, and handover phases.

The role requires extensive experience with large capital projects, strong EDMS knowledge (ACC typical), and liaison with A&E/third parties to maintain documentation integrity and workflow alignment.