Contracts Administrator

AIRCASTLE ADVISOR; Dublin; On-site; EUR 60,000 - 90,000; Full time

Job summary

Aircastle Advisor in Ireland is seeking a Contract Administrator to review and administer aircraft lease agreements and related documents. You will maintain accurate contract records and lease data within company systems, while coordinating with internal and external stakeholders to ensure effective lease portfolio management.

The role requires a minimum of five years of relevant experience, strong MS 365 skills, and the ability to interpret and administer contract provisions with precision.

Qualifications

• Minimum of five years of relevant professional experience.
• Paralegal degree or certificate preferred.
• Knowledge of lease agreements and related documentation.

Responsibilities

• Review and interpret aircraft lease agreements, amendments, side letters, and related documents.
• Maintain key contractual provisions and lease data in the contract management system and support portfolio reporting.
• Perform second-level reviews of contract data for accuracy and completeness.
• Provide guidance on contract interpretation and administration to internal stakeholders.
• Prepare correspondence, reports, and lease portfolio information for stakeholders.
• Support special transactions and insurance renewal reviews.
• Monitor post-closing activities, deliverables, and related workflows.
• Communicate clearly with senior management and key stakeholders.
• Perform additional duties and support special projects as assigned.

Skills

Attention to detail

Communication

Time management

Education

Paralegal degree or certificate

Tools

Microsoft 365

Adobe Acrobat

SharePoint

Job description

The Contract Administrator is responsible for reviewing, analyzing, interpreting, and administering aircraft lease agreements and related documentation. Key to this role is maintaining accurate contract records and key lease data within company systems, providing guidance on contract interpretation and administration, and coordinating with internal and external stakeholders to ensure the effective management of Aircastle's lease portfolio.

Responsibilities

Essential Functions:

• Review and interpret aircraft lease agreements, amendments, side letters, and related documents.
• Maintain key contractual provisions and lease data in the company's contract management system and support related reporting and portfolio administration.
• Perform second-level reviews of contract data to confirm the accuracy, completeness, and consistency of contractual records and provisions.
• Provide guidance to internal stakeholders on contract interpretation and administration.
• Prepare correspondence, reports, and lease portfolio information for internal and external stakeholders.
• Support special transactions and insurance renewal reviews.
• Monitor post-closing activities, deliverables, and related workflows.
• Communicate clearly and effectively with senior management and key stakeholders.
• Perform additional duties and support special projects as assigned.

Position Requirements

Formal Education and Certification

• Paralegal degree or certificate is preferred

Knowledge and Experience

• Minimum of five years of relevant professional experience.
• Proficiency with Microsoft 365 applications, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and OneDrive.
• Experience with Leasepoint is preferred.

Competency

• Working knowledge of lease agreements and related documentation.
• Ability to read, analyze, and interpret legal documents and certificates of insurance.
• Proficiency with common office applications, including Microsoft 365 and Adobe Acrobat.
• Strong time management, prioritization, and problem-solving skills.
• Excellent organizational, written communication, verbal communication, reading, and comprehension skills.
• Demonstrated ability to identify errors and inconsistencies while maintaining a high level of accuracy and attention to detail.
• Ability to manage competing priorities efficiently and maintain a high level of productivity.
• Responsive and service-oriented approach when working with internal and external stakeholders.

Travel

• Some travel may be required for this position.