VP - Contracts Management - Aircraft Leasing

Le Meas Executive Search; Limerick; On-site; EUR 120,000 - 180,000; Full time

Job summary

Le Meas Executive Search partners with a leading aircraft leasing firm to recruit a VP of Contracts Management. The role covers end-to-end administration of executed leases, including set‑up in LeasePoint, rent and guarantees, and reporting on receivables and lessee risk for management, lenders and boards.

You will work cross-functionally with Commercial, Legal, Finance, Technical and Risk, and engage with airline customers, brokers and servicers to ensure accuracy, timeliness and compliance.

Qualifications

• 3–5 years in contract management, lease administration or receivables in aircraft leasing.
• Strong knowledge of operating-lease provisions: rent, reserves, deposits, letters of credit, insurance, late-interest, events of default.
• Experience using LeasePoint; advanced Excel; Power BI advantageous.
• Aviation insurance knowledge incl hull, war-risk, contingent cover; ABS/lender reporting beneficial.
• Excellent accuracy, organisation and judgement; able to manage priorities and deadlines.
• Confident, commercially astute communicator; pursue overdue payments with airline customers and brief senior stakeholders.
• Proactive, solutions-focused with sound judgement and issue resolution.
• Autonomous work style, ownership of outcomes, meticulous attention to detail.
• Degree in finance, accounting, business or related discipline, or equivalent experience.

Responsibilities

• Lease set‑up and administration: ensure leases and related documents are accurately entered in LeasePoint with rents, reserves, deposits, letters of credit, guarantees and key dates.
• Maintain contract records through deliveries, rent adjustments, restructurings, deferrals, extensions, redeliveries and aircraft sales.
• Own contract and receivables data quality; liaise with IT and BI teams to resolve issues in LeasePoint and Power BI reports.
• Maintain audit-ready records and respond to auditor queries and balance confirmations.
• Lead monthly billing cycle for rent and maintenance reserves; oversee all invoicing (LOIs, deposits, delivery rents, late charges, credit notes) and ensure approvals.
• Collaborate with Finance to allocate lessee receipts and investigate unidentified payments with banks and facility servicers.
• Manage collection of overdue balances directly with lessees; prepare statements and input for default notices.
• Lead month-end arrears close and present receivables position at weekly meetings and monthly regional ops meetings.
• Oversee lessee insurance compliance; coordinate annual fleet insurance renewal and support claims to final settlement.
• Work with Risk for lessee financial statements and covenants; monitor know-your-catient and sanctions checks with Legal as needed.
• Prepare monthly servicer and lender reporting for ABS and loan facilities; provide receipts forecasts; respond to rating agency/investor requests.
• Prepare board materials on billings, collections and portfolio performance; maintain counterparty risk model with Risk VP; support restructurings.

Skills

Contract management

Lease administration

Receivables management

Power BI

Excel

Financial reporting

Stakeholder communication

Education

Finance/Accounting/Business degree

Tools

LeasePoint

Power BI

Excel

Job description

VP Contracts Management

Le Meas Executive Search are delighted to partner with a leading specialist aircraft leasing firm on a VP role on their contracts management team.

This role will assume end-to-end responsibility for the administration of executed lease agreements.

This includes ensuring accurate lease set-up, timely billing and collection of all amounts due, ongoing compliance with insurance and contractual obligations, and clear, timely reporting on receivables and lessee risk to management, lenders and boards.

This is a hands-on, cross-functional role working closely with Commercial, Legal, Finance, Technical and Risk teams, as well as airline customers, insurance brokers and facility servicers.

Responsibilities

Lease set-up and administration

• Review executed leases, letters of intent (LOIs), amendments, novations and sale agreements, and ensure their accurate set-up in the lease management system (LeasePoint), including rent, maintenance reserves, security deposits, letters of credit, guarantees and key contractual dates.
• Maintain accurate and current contract records throughout deliveries, rent adjustments, restructurings, deferrals, extensions, redeliveries and aircraft sales.
• Take ownership of contract and receivables data quality, working with the system provider and Business Intelligence team to resolve issues in LeasePoint and associated Power BI reports.
• Maintain clear procedures and audit-ready records, and respond promptly to auditor queries and balance-confirmation requests.

Billing and collections

• Lead the monthly billing cycle for rent and maintenance reserves, and oversee all other invoicing, including commitment fees and LOI deposits, delivery and initial rent invoices, late-payment interest, recharges, sale proceeds and credit notes. Ensure every invoice is validated against the relevant agreement and appropriately approved before issue.
• Partner with Finance to allocate lessee receipts accurately and investigate outstanding or unidentified payments with banks and facility servicers.
• Manage the collection of overdue balances directly with lessees, escalating matters promptly where required. Prepare statements of account, late-payment interest calculations and supporting input for default notices.
• Lead the month-end arrears close and present a clear receivables position at the weekly portfolio receivables meeting and monthly regional operations meetings.

Insurance and lessee compliance

• Oversee lessee insurance compliance by monitoring insurance and reinsurance certificates, broker letters of undertaking and renewal dates, ensuring that each aircraft remains appropriately covered at all times.
• Coordinate companies annual fleet insurance renewal with the company's brokers, and support insurance and maintenance reserve claims through to final settlement.
• Work with VP risk if required to obtain and review lessee financial statements and other contractual reporting deliverables, and monitor compliance with applicable financial covenants.
• Manage lessee tax documentation required for withholding-tax relief, including tax residency certificates and Form 10F, and support know-your-customer and sanctions-screening processes ( if assistance required in conjunction with legal department)

Reporting and risk

• Lead the preparation of the monthly Red Flag and Month-End Risk reports, providing a clear view of receivables, arrears and exposure by lessee and facility, and incorporating risk scores, technical exposure and asset values supplied by relevant teams.
• Prepare monthly servicer and lender reporting for ABS and loan facilities, deliver receipts forecasts, and coordinate responses to rating-agency and investor requests.
• Prepare board materials covering billings, collections and portfolio performance for the company and ABS boards, and present receivables updates as required.
• Partner with the Vice President, Risk to maintain the counterparty credit risk model and complete its annual refresh using current lessee financial and operating data.
• Work closely with the Vice President, Risk on significant restructurings, providing timely analysis of receivables, contractual positions and counterparty exposure.

Deal support

• Provide authoritative contract-management support to deal teams across new leases, LOIs, amendments, aircraft sales and restructurings. Review payment, deposit, insurance and default provisions; determine deposit and commitment-fee positions; and provide accurate receivables, insurance and asset data to support informed decision-making.

Requirements:

• 3 -5 years to five years of relevant experience in contract management, lease administration or receivables within the aircraft-leasing sector
• Strong working knowledge of operating-lease provisions, including rent, maintenance reserves, security deposits, letters of credit, insurance requirements, late-payment interest and events of default.
• Demonstrated experience using a lease management platform such as LeasePoint, together with advanced Microsoft Excel capability; experience with Power BI would be advantageous.
• A sound understanding of aviation insurance, including hull, war-risk and contingent cover and broker letters of undertaking; familiarity with ABS or lender reporting would be beneficial.
• Exceptional accuracy, organisation and judgement, with the ability to manage competing priorities and consistently meet month-end and reporting deadlines.
• A confident and commercially astute communicator, able to pursue overdue payments firmly and professionally, engage effectively with airline customers worldwide and brief senior stakeholders clearly.
• A proactive, solutions-focused approach, with the ability to exercise sound judgement and resolve issues efficiently.
• The ability to work autonomously, take ownership of outcomes and maintain meticulous attention to detail.
• A degree in finance, accounting, business or a related discipline, or equivalent relevant professional experience.