Contract Coordinator

Apleona GmbH; Dublin; Hybrid; EUR 32,000 - 35,000; Full time

Job summary

Apleona GmbH is hiring a Contract Coordinator for its Dublin South team. This full‑time role runs Monday to Friday, 08:00–17:30, with a salary of €32,000–€35,000 per year. You will ensure GMP, safety and environmental compliance and support CMMS processes and data management.

Ideal candidates have 3+ years coordinating hard and soft facilities services, strong people management skills and a focus on KPIs and client interactions. Apply to join a busy operations environment in Ireland.

Qualifications

• 3+ years experience coordinating hard and soft facilities services.
• Proven ability to manage people and KPIs.
• Strong interpersonal and communication skills.
• Well-organised with ability to prioritise tasks.
• Understanding of safety and health legislation.

Responsibilities

• Ensure compliance with GMP, safety and environmental requirements.
• Manage engineering changes using the CMMS service request application.
• Support user setups and requests, provide Maximo support.
• Complete statutory PMs for Site and prepare reports for meetings.
• Carry out service inspections and ensure detailed execution of tasks.
• Support staff in executing duties on PPM and reactive Work Orders.

Skills

Facilities coordination

People management

KPIs & client interactions

Interpersonal communication

Organization & prioritisation

Education

Facilities Management qualification

Tools

Maximo CMMS

Job description

We are looking for a Contract Coordinator to join Apleona team in a Dublin South

***Full-time contract***

Working pattern: Monday to Friday from 08:00-17:30

Salary range: €32000-€35000 per year

Main duties and responsibilities:

• Ensure compliance with all regulatory GMP, Safety, and Environmental requirements.
• Manage engineering changes using the CMMS service request application
• Manage user setups and support requests.
• Provide Maximo support to the project data entry team.
• Completion of statutory PMs for Site
• Running applicable reports in CMMS and pulling documents together for meetings and audits.
• Assist with collection of data and maintenance job plans for equipment and systems
• Ensure Service Inspections are carried out in detail
• Be a hands-on Contract Coordinator assisting staff in executing duties as outlined on PPM and reactive Work Order requests.

Qualifications and experience:

• A minimum of 3 years’ experience coordinating Hard and Soft Facilities Services.
• Experience in managing people.
• Experience with KPIs and client interactions
• A qualification in Facilities Management preferably or suitable qualification in a business or technical field.
• Excellent interpersonal and communication skills
• Understand safe working practices and health and safety legislation.
• Well-organised and capable of prioritising own work

Ref: 18009