Company Secretary

Cafico International; Dublin; Hybrid; EUR 70,000 - 100,000; Full time

Benefits offered by this job

Competitive salary

Pension scheme

Health insurance

Professional qualification support

Hybrid working arrangements

Christmas bonus

Discretionary annual bonus

Sports club allowance

Job summary

Cafico International in Dublin City seeks an accomplished Company Secretary to lead the secretarial function for a diverse client portfolio across aircraft leasing, capital markets, funds, software and life sciences.

The role focuses on governance, regulatory compliance and timely filings, with hybrid working and a competitive salary. You will liaise with directors, auditors and regulators to ensure accuracy and timely reporting.

Qualifications

• ICSA qualification is an advantage.
• Minimum of five years' experience in Financial Services or Corporate Administration Services.
• Ability to interpret evolving regulatory developments.
• Strong organisational and time management capabilities.
• Excellent written and verbal communication skills.
• Commercial acumen and targets-focused.

Responsibilities

• Support management of the company secretarial function for a diverse client portfolio.
• Ensure compliance with the Companies Act 2014 and other relevant legislation.
• Maintain statutory registers including directors, secretaries, shareholders, and beneficial owners.
• Manage filings with the Register of Beneficial Owners (RBO).
• Organise board meetings, prepare agendas, coordinate with stakeholders and service providers to collate information for board packs, circulate materials, attend meetings, provide guidance on procedural matters, and accurately record minutes.
• Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Maintain minute books and ensure proper documentation of board and shareholder decisions.
• Drafting of resolutions as necessary to record board and shareholder decisions.
• Foster strong relationships with Chairpersons and Directors of assigned entities.
• Advise directors on corporate governance and statutory obligations.
• Manage the execution of secretarial documentation and ensure timely completion.
• Liaise with auditors, legal advisors, regulators, and other external stakeholders.
• Monitor compliance calendars and key filing deadlines.
• Ensure that ethical standards and human rights principles are upheld across all areas of responsibility.
• Support company incorporations, dissolutions, and restructuring processes.

Skills

Organisational skills

Time management

Communication skills

Stakeholder engagement

Education

ICSA qualification

Tools

Microsoft Word

Microsoft Excel

Job description

Cafico International is seeking an accomplished Company Secretary to join our distinguished independent trust and corporate services team at our Dublin City Headquarters. The selected applicant will oversee all company secretarial duties for a diverse portfolio of clients, across industries such as aircraft leasing, capital markets and funds, software and technology and pharmaceutical and life-sciences. The successful candidate will play a key role in shaping the performance and delivery of a core business function, offering a unique opportunity to make a meaningful impact within a dynamic and growing organisation. At Cafico International, we value individuals with positive, proactive approaches who embody our core values: Integrity, Determination, Pride, and Innovation. Our customer-centric philosophy requires that team members consistently deliver an exceptional client experience. In recognition of outstanding contributions, we offer competitive rewards

Key tasks include-but are not limited to-the following:

• Support with the management of the company secretarial function for a diverse client portfolio across multiple industries.
• Ensure compliance with the Companies Act 2014 and other relevant legislation.
• Maintain statutory registers including directors, secretaries, shareholders, and beneficial owners.
• Manage filings with the Register of Beneficial Owners (RBO).
• Manage filings with the Companies Registration Office (CRO) Organise board meetings, prepare agendas, coordinate with stakeholders and service providers to collate information for board packs, circulate materials, attend meetings, provide guidance on procedural matters, and accurately record minutes.
• Coordinate Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
• Maintain minute books and ensure proper documentation of board and shareholder decisions.
• Drafting of resolutions as necessary to record board and shareholder decisions.
• Foster strong relationships with Chairpersons and Directors of assigned entities.
• Advise directors on corporate governance and statutory obligations.
• Manage the execution of secretarial documentation and ensure timely completion.
• Liaise with auditors, legal advisors, regulators, and other external stakeholders.
• Monitor compliance calendars and key filing deadlines.
• Ensure that ethical standards and human rights principles are upheld across all areas of responsibility.
• Support company incorporations, dissolutions, and restructuring processes.

Required qualifications and experience

• ICSA qualification is an advantage.
• Minimum of five years' experience in Financial Services or Corporate Administration Services, preferably with capital markets exposure.
• Ability to interpret and keep abreast of evolving regulatory and legislative developments.
• Strong organisational and time management capabilities.
• Demonstrated flexibility and initiative.
• Proven record of success in a client-focused team environment.
• Capable of engaging confidently with senior stakeholders both locally and remotely.
• Proficiency in Microsoft Word and Excel.
• Exceptional written and verbal communication skills.
• Commercial acumen and motivation to achieve targets.

Benefits include:

• Competitive salary
• Pension scheme
• Health insurance
• Professional qualification support
• Hybrid working arrangements
• Christmas bonus
• Discretionary annual bonus
• Sports club allowance

Our comprehensive Employee Wellbeing Programme provides resources to support physical, mental, and emotional health through wellness seminars, an Employee Assistance Programme, and benefit initiatives such as the Bike to Work Scheme.