Assistant Manager, Corporate Planning & Administration (Healthcare)

JOBSTUDIO PTE. LTD.; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

JOBSTUDIO PTE. LTD. is partnering with a senior office of the organisation in Dublin to appoint a capable project management professional. You will support governance, lead cross-functional initiatives and drive strategic priorities to delivery.

You will coordinate calendars, prepare briefing papers, dashboards and reports, and look for opportunities to apply Microsoft 365, Copilot, AI and automation to improve executive productivity.

Qualifications

• Bachelor degree in business, healthcare, public administration or related field.
• 4–6 years in project management or executive office roles.
• Experience coordinating cross-functional projects with senior leadership.
• Excellent written and verbal communication; strong reporting skills.

Responsibilities

• Support prioritization and governance of institutional commitments.
• Coordinate leadership calendars, meetings, and travel.
• Prepare briefing papers, presentations, and management reports.
• Track decisions and action items to ensure timely progress.
• Lead cross-functional projects, including planning, risks, and dependencies.
• Develop dashboards and digital solutions for reporting and decision making.
• Support budget, procurement, audit, and records management.
• Identify opportunities to leverage Microsoft 365, AI, and automation.

Skills

Project management

Stakeholder management

Communication skills

Cross-functional collaboration

Education

Bachelor degree in business/management

Tools

Microsoft 365 suite (PowerPoint, Excel)

Power BI

SharePoint / Teams

Job description

What you'll be doing

• Support the Team in managing key institutional priorities, engagements, meetings and strategic commitments

• Coordinate leadership calendars, meetings, official visits and local or overseas travel arrangements

• Prepare and quality-check briefing papers, presentations, talking points and management reports for senior leadership

• Track key decisions, action items and follow-ups to ensure priorities are progressed within agreed timelines

• Lead and manage cross-functional projects assigned by senior leadership, including project planning, timelines, deliverables, risks and dependencies

• Work closely with departments and corporate functions to drive project implementation and resolve issues affecting delivery

• Support leadership meetings, management forums, strategic retreats and governance platforms, including preparation of papers and follow-up actions

• Maintain governance records, action trackers and decision logs to provide visibility of key institutional priorities

• Support organisational transformation and process improvement initiatives, translating priorities into practical implementation plans

• Identify opportunities to leverage Microsoft 365, Copilot, AI and automation to improve executive office productivity and workflows

• Develop dashboards, trackers and digital solutions to support reporting, monitoring and data-informed decision-making

• Support budget, procurement, contract, manpower planning, audit and records management activities within the Executive Office

• Coordinate office-wide operational matters and provide support on evolving institutional priorities

What we're looking for

• BachelorDegree in Business Administration/ Business Management/ Healthcare Administration/ Public Administration/ Project Management or related studies

• 4 – 6 years of working experience in project management, corporate planning, executive office, PMO, strategy, transformation or business operations

• Experience working with senior management or leadership teams in a complex organisation will be advantageous

• Demonstrated experience in coordinating or leading cross-functional projects from planning through implementation

• Strong organisational and project management skills, with the ability to manage multiple priorities and stakeholders independently

• Excellent written and verbal communication skills, particularly in preparing management papers, presentations and reports

• Proficient in Microsoft 365, particularly PowerPoint and Excel; experience with Power BI, SharePoint, Teams or similar platforms will be an advantage

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.

JOBSTUDIO PTE. LTD.

EA License No: 10C4754

EA Personnel: Ryan Tan En Long

EA Personnel Reg No: R25158265