Senior Executive Assistant, Healthcare Administration & Department Support

JOBSTUDIO PTE. LTD.; Dublin; On-site; EUR 30,000 - 42,000; Full time

Job summary

JOBSTUDIO PTE. LTD. in Dublin is seeking an capable Administrative Assistant within our healthcare department to support billing, procurement, inventory and secretarial tasks, coordinating with healthcare professionals and managers to ensure smooth operations.

Applicants should have a Diploma in Business Administration or related field and 3–6 years of administrative experience, preferably in healthcare. Proficiency in Microsoft Office is required; SAP/Access experience is a plus.

Qualifications

• Diploma in Business Administration or related field.
• 3–6 years of administrative experience, preferably in healthcare.
• Experience in billing, procurement, inventory or operations administration is advantageous.

Responsibilities

• Manage daily billing activities: check, verify and process patient charges and related transactions.
• Prepare billing amendments, invoices, payment requests and supporting documents.
• Support procurement: purchase requisitions, quotations, goods receiving and follow-ups.
• Manage departmental inventory and fixed assets; perform stock checks and reconciliations.
• Monitor stock levels, expiry dates and procurement spending for timely replenishment and cost control.
• Prepare laboratory, billing, inventory and management reports for stakeholders.
• Maintain price lists, procurement records, contracts and databases.

Skills

Microsoft Office

Excel

Communication

Multitasking

Education

Diploma in Business Administration

Tools

SAP

Access

Job description

Job Summary

Support the smooth running of a healthcare department through a mix of administrative coordination, billing, procurement, inventory and secretarial support, working closely with healthcare professionals, managers and internal stakeholders.

What you'll be doing

• Manage daily billing activities, including checking, verifying and processing patient charges and related transactions
• Prepare billing amendments, invoices, payment requests, charge forms and other supporting documents
• Support procurement activities including purchase requisitions, quotations, goods receiving and follow-up on deliveries
• Manage departmental inventory and fixed assets, including stock checks, stock takes and reconciliation of discrepancies
• Monitor stock levels, expiry dates and procurement spending to support timely replenishment and proper cost control
• Prepare laboratory, billing, inventory and management reports for relevant stakeholders
• Maintain price lists, procurement records, contracts, databases and other departmental documentation
• Provide administrative support to healthcare professionals, managers and internal teams, including scheduling, correspondence and enquiries
• Ensure records and documentation are maintained accurately and in accordance with established policies and procedures
• Support process improvements and other departmental initiatives or duties as required

What we're looking for

• Diploma in Business Administration/ Healthcare Administration/ Accountancy/ Supply Chain Management or related studies
• 3 - 6 years of working administrative experience, preferably within a healthcare or other service-oriented environment
• Experience in billing, procurement, inventory or general operations administration will be advantageous
• Proficient in Microsoft Office, particularly Excel; familiarity with SAP, Access or other administrative systems will be an advantage
• Meticulous and organised, with good attention to detail when handling billing, inventory and financial records
• Good communication and interpersonal skills, with a professional and service-oriented approach
• Able to manage multiple priorities independently while working effectively with different stakeholders

We regret to inform only shortlisted candidates will be notified. Applicants who do not possess necessary experience or qualification will still be considered on individual merits and may be contacted for other opportunities.