Executive Office & Projects Lead

JOBSTUDIO PTE. LTD.; Dublin; On-site; EUR 65,000 - 90,000; Full time

Job summary

JOBSTUDIO PTE. LTD. is partnering with a senior office of the organisation in Dublin to appoint a capable project management professional. You will support governance, lead cross-functional initiatives and drive strategic priorities to delivery.

You will coordinate calendars, prepare briefing papers, dashboards and reports, and look for opportunities to apply Microsoft 365, Copilot, AI and automation to improve executive productivity.

Qualifications

• Bachelor degree in business, healthcare, public administration or related field.
• 4–6 years in project management or executive office roles.
• Experience coordinating cross-functional projects with senior leadership.
• Excellent written and verbal communication; strong reporting skills.

Responsibilities

• Support prioritization and governance of institutional commitments.
• Coordinate leadership calendars, meetings, and travel.
• Prepare briefing papers, presentations, and management reports.
• Track decisions and action items to ensure timely progress.
• Lead cross-functional projects, including planning, risks, and dependencies.
• Develop dashboards and digital solutions for reporting and decision making.
• Support budget, procurement, audit, and records management.
• Identify opportunities to leverage Microsoft 365, AI, and automation.

Skills

Project management

Stakeholder management

Communication skills

Cross-functional collaboration

Education

Bachelor degree in business/management

Tools

Microsoft 365 suite (PowerPoint, Excel)

Power BI

SharePoint / Teams

Job description

JOBSTUDIO PTE. LTD. is partnering with a senior office of the organisation in Dublin to appoint a capable project management professional. You will support governance, lead cross-functional initiatives and drive strategic priorities to delivery.

You will coordinate calendars, prepare briefing papers, dashboards and reports, and look for opportunities to apply Microsoft 365, Copilot, AI and automation to improve executive productivity.