Administrative Assistant

Careerwise Recruitment; Galway; On-site; EUR 28,000 - 36,000; Full time

Job summary

CareerWise Recruitment is seeking an Administrative Assistant for our multinational medical device client in Galway on a full-time, onsite 16-month contract. The role requires strong administrative skills, scheduling, and meticulous records.

You will handle communications, KPI reporting, PO and invoice management, vendor relations, and general office functions. Applicants must have at least 4 years of relevant experience and hold a Stamp 4 visa.

Qualifications

• Broad practical knowledge of operational systems and practices.
• Minimum of 4 years of relevant experience.
• Stamp 4 visa is required.

Responsibilities

• Provide administrative support including preparing communications and maintaining schedules.
• Perform general office functions such as setting up and maintaining files.
• KPI reporting and performance tracking.
• PO management, purchase orders and invoice management.
• Vendor and supplier management.
• Utilities and rental administration.

Skills

Administrative support

Scheduling

PO management

KPI reporting

Vendor management

Invoice management

Job description

An Administrative Assistant is required by CareerWise Recruitment for our multinational medical device client in Galway for a fulltime, onsite role on an initial 16-month contract.

Responsibilities

• The Administrative Assistant will be responsible for providing administrative support including preparing communications and maintaining schedules including financial documentation and administrative activities.
• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files.
• KPI Reporting and Performance Tracking
• PO Management
• Purchase Order and Invoice Management
• Vendor and Supplier Management
• Utilities and Rental Administration

Job Requirements

• Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.
• Requires minimum of 4 years of relevant experience.
• You must have a Stamp 4 visa as a minimum requirement for this position.

By applying for this position, you are consenting to allow CareerWise Recruitment to process and retain your data in accordance with our Privacy Policy, contained on our website for the purposes of providing career opportunities. CareerWise Recruitment accepts that you do not wish your personal data, including your CV, to be forwarded to any client company without your prior consent and gives an absolute assurance that this wish will always be respected.