Facilities Administrator

PE Global; Galway; On-site; EUR 32,000 - 40,000; Full time

Job summary

PE Global are seeking a Facilities Administrator for a medical device client in Galway. This 16-month contract role supports capital forecasting, vendor management, and cross-functional collaboration across site operations.

The suitable candidate will bring 3+ years in a similar role, strong Word/Excel skills, and effective communication with internal and external stakeholders. Based in Galway, the role emphasizes financial admin and day-to-day facilities support.

Qualifications

• Third Level 6 qualification with 3+ years in a similar role.
• Proficient in Microsoft Word and Excel.
• Ability to collaborate effectively and proactively on cross-functional teams.
• Proficient oral and written communication and good organizational and presentation skills.

Responsibilities

• Capital Forecasting and Financial Planning.
• Programmatic Savings.
• PO Management.
• Programmatic Savings Tracking.
• KPI Reporting and Performance Tracking.
• Accruals and Month-End Support.
• Purchase Order and Invoice Management.
• Vendor and Supplier Management.
• Utilities and Rental Administration.
• Hard Services Maintenance financial admin.
• Provides general administrative support including preparing communications and maintaining schedules.
• Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers interdepartmental programs or processes.
• May coordinate travel and submit expenses.
• Interdepartmental or interunit support for other team members.
• Deliver day-to-day objectives with impact on results for the job area.

Skills

Collaboration

Communication

Organization

Presentation

Education

Third Level 6 Qualification

Tools

Microsoft Word

Microsoft Excel

Job description

PE Global are recruiting for a Facilities Administrator for our medical device client based in Galway. This is a 16 -month contract role.

Job Responsibilities

• Capital Forecasting and Financial Planning
• Programmatic Savings
• PO Management
• Programmatic Savings Tracking
• KPI Reporting and Performance Tracking
• Accruals and Month-End Support
• Purchase Order and Invoice Management
• Vendor and Supplier Management
• Utilities and Rental Administration
• Hard Services Maintenance financial admin
• Provides general administrative support including preparing communications and maintaining schedules.
• Performs normal office functions such as setting up and maintaining files; arranging meetings and conferences; Gathers, compiles and reports on information relevant to supervisor's assignment.
• Administers interdepartmental or interunit programs or processes.
• May be responsible for coordinating travel and submitting expenses.
• Individual contributors who provide organizational related support or service (administrative or clerical) for other members within the organization.
• The majority of time is spent in the delivery of support services or activities, typically under supervision.
• Seasoned individual contributor who provides assistance and training to lower-level employees.
• Works to deliver day-to-day objectives with significant impact on achievement of results for the job area
• Work involves obtaining or providing information or data requiring some explanation or interpretation.
• Expected to independently propose solutions to problems for manager review.
• Communicates typically with internal and external contacts.
• Obtains and provides information on matters of moderate importance to the job area.

Education & Experience

• Third Level 6 Qualification, with 3 years + relevant experience in a similar type role
• Proficient in Microsoft Word and Excel
• Ability to collaborate effectively, work effectively and proactively on cross-functional teams
• Proficient oral and written communication skills and ability to develop warm cross functional relationships
• Good organizational, and presentation skills
• Requires broad practical knowledge of operational systems and practices typically gained through extensive experience and/or education.

Please note our client cannot assist with any visa sponsorship and candidates must have the correct visa to live and work in Ireland