Administration Coordinator

E‑Frontiers; Kildare; On-site; EUR 32,000 - 42,000; Full time

Job summary

E‑Frontiers is seeking an organised Administration Coordinator in Co. Kildare to manage invoicing, grant paperwork, and customer administration for our renewables projects across Ireland.

You will own the process from signed contracts through to final payment, coordinate grant claims, handle NC6 forms with ESB Networks, keep CRM records up to date, and support the sales and installation teams in a busy office environment.

Qualifications

• Minimum two years in office or accounts administration with invoicing experience.
• Experience raising invoices and chasing payments in a busy environment.
• Proficient with spreadsheets, email, and CRM or accounting software.

Responsibilities

• Prepare and track grant applications and supporting documentation.
• Raise deposits and balance invoices; follow up on overdue payments.
• Maintain CRM records and respond to customer enquiries.
• Support reporting, audits, and project documentation for management.

Skills

Invoicing

Payment collection

CRM administration

Attention to detail

multitask management

Education

Two years’ office administration or accounts administration experience

Tools

Xero

Sage

QuickBooks

Job description

Are you an organised, detail-oriented administrator with experience in invoicing, payment collection and customer administration? This is an excellent opportunity to join a growing renewable energy business specialising in solar PV design and installation for homes and businesses across Ireland.

As Administration Coordinator, you'll take ownership of the administrative process from signed customer contract through to grant approval, completed installation and final payment. This is a hands-on role where your organisation and attention to detail will directly contribute to efficient operations and cash flow.

Responsibilities

• Grant Administration: Prepare and track domestic and commercial solar grant applications, coordinate supporting documentation and ensure claims progress efficiently.
• Grid Notifications: Complete and submit NC6 forms to ESB Networks following qualifying installations, ensuring all details are accurate and confirmations are tracked.
• Invoicing & Payments: Raise deposit and balance invoices promptly, verify amounts against customer agreements, and follow up on overdue payments.
• Customer & Office Administration: Maintain accurate CRM records, manage customer enquiries, coordinate job documentation and support the sales and installation teams.
• Reporting & Compliance: Monitor outstanding invoices and grant claims, maintain organised records for audits and warranties, and provide regular updates to management.

About You

• At least two years' experience in office administration, accounts administration or a customer administration role.
• Experience raising invoices and chasing outstanding payments, with the confidence to handle payment discussions professionally.
• Strong attention to detail, numerical accuracy and the ability to manage multiple priorities in a busy environment.
• Confident using spreadsheets, email and CRM or accounting software; experience with Xero, Sage or QuickBooks is an advantage.
• A full driving licence and access to your own transport are essential.
• Experience with SEAI grants, NC6 forms, solar or construction administration would be highly desirable.

You'll join a growing renewable energy business where you can take ownership of your work, make a tangible impact on day-to-day operations and contribute to the expansion of sustainable energy solutions. This is an office-based role in Co. Kildare.