Grant Documentation Administrator

Ashgrove; Mallow; On-site; EUR 28,000 - 40,000; Full time

Benefits offered by this job

Company Pension

Bonus

Bike to Work

Onsite parking

Employee Discounts

Paid Leave

Education support

Training & development

Job summary

Ashgrove Renewables is seeking a Grant Documentation Administrator to join our busy QA & Documentation division. The role focuses on document management, grant preparation, and compliance tracking to support weekly grant submissions.

Candidates should have a minimum of 2 years in administrative roles, experience with grant administration is advantageous, and proficiency in MS Office and CRM systems. This is an office-based role with full training provided.

Qualifications

• Minimum 2 years experience in administrative and document coordination role.
• Grant administration experience is advantageous, especially with government departments.
• Health and Safety experience desirable.
• Fluent English in written and spoken form.

Responsibilities

• Document Management: maintain and organise grant documentation and reports.
• Preparation of Grant Documentation: ensure completeness and accuracy.
• Compliance Tracking: monitor deadlines and submission timelines.
• Data Entry and Database Management: input and maintain grant data.
• H&S Records: collate RAMs and health and safety documents.
• Communication Support: liaise with homeowners, assessors, builders and others.
• Document Formatting: create templates and ensure consistent presentation.
• Audit Preparation: assist in preparation for audits with proper docs.
• Administrative Support: schedule meetings and prepare materials.

Skills

Attention to detail

Organisational skills

Microsoft Office

CRM management

Communication

Independent work

Teamwork

Multitasking

Fluent English

Tools

CRM database

Office software

Job description

Ashgrove Renewables is one of Ireland’s longest-established renewable energy specialists, delivering a range of sustainable energy-efficient solutions to homeowners and businesses nationwide for over 25 years. A trusted SEAI-registered contractor and One Stop Shop partner, Ashgrove supports a diverse client base, providing both single-measure installations, and end-to-end energy upgrade solutions. We also support a wide range of grant schemes, including CEG, One Stop Shop and the Vacant & Derelict Housing schemes.

The Role:

Due to further expansion, we are seeking a Grant Documentation Administrator to join our busy QA & Documentation division.

At Ashgrove Renewables, we are responsible for processing a large number of grants weekly. This Grant Documentation Administrator will play a crucial role in supporting the grant management process by ensuring the preparation and collection of accurate and organised documentation of all aspects of grant applications.

This position involves working closely with the team to maintain records, upload grant applications and ensure compliance with grant guidelines so previous experience in this field is desirable.

This is an office based role and full training will be provided. Main Responsibilities

Document Management: Maintain and organise documentation related to grant applications, approvals, financial reports, and other relevant materials.

Preparation of Grant Documentation: Ensuring all documentation is complete and accurate.

Compliance Tracking: Monitor grant deadlines and ensure all documentation is submitted promptly.

Data Entry and Database Management: Input and maintain data in the grant management software or database, ensuring that all information is accurate and up-to-date.

H&S: Maintain and collate health and safety records, RAMs and other associated H&S administrative tasks.

Communication Support: Follow up liaising with homeowners, BER Assessors, builders and other professionals on documentation requirements.

Document Formatting: Assist with the preparation of grant documents, creating templates, and ensuring consistency in presentation.

Audit Preparation: Assist in preparing for internal or external audits by ensuring proper documentation is available and organised.

Administrative Support: Support the grant team with administrative tasks, such as scheduling meetings, preparing materials, and conducting basic research on potential grant opportunities.

Requirements

Experience:

• Minimum 2 years experience in administrative and document coordination role.
• Previous experience in grant administration is advantageous, as is experience working with government departments, within the renewable energy sector.
• Health and Safety experience desirable.

Skills:

• Strong attention to detail and organisational skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and CRM database management.
• Excellent written and verbal communication skills.
• Ability to work independently and collaborate as part of a team.
• Ability to multitask in a fast paced environment.
• Fluent English - verbal and written.
• Competitive salary commensurate with experience
• Company Pension scheme
• Performance related bonus
• Bike to Work scheme
• Onsite parking
• Employee Discounts
• Company Paid Leave
• Further educational support, training and development opportunities