Office Administrator

Jacksonstone Recruitment Ltd; South Dublin; On-site; EUR 32,000 - 46,000; Full time

Job summary

Jacksonstone Recruitment Ltd in Ireland is seeking an experienced Office Administrator / Accounts Assistant to run the day-to-day office operations and provide administrative and financial support to the team.

The role requires excellent organisation, attention to detail and the ability to manage multiple priorities in a fast-paced environment, including accounts payable, VAT returns, travel and event coordination.

Qualifications

• Minimum 4 years' experience in an office administration role.
• Experience in accounts support and travel/event coordination.
• Strong organisational and time management skills with attention to detail.
• Excellent written and verbal communication; able to work with internal and external stakeholders.
• Ability to work independently and as part of a team.
• Proficiency in Microsoft Office and accounting/finance software.

Responsibilities

• Manage all aspects of office administration and facilities, liaising with suppliers and service providers.
• Support accounts administration, including accounts payable, expense tracking, VAT returns, and maintaining financial records.
• Assist with project administration, including preparation and submission of tender and project documentation.
• Liaise with external accountant and provide administrative support during audits.
• Coordinate travel arrangements for staff, including flights, accommodation, transport, and itineraries.
• Provide Personal Assistant support to senior management, including diary management and meeting coordination.
• Deliver general administrative support to the wider team and maintain filing systems.
• Assist with coordinating meetings, events, and office activities.

Skills

Office administration

Accounts support

Travel coordination

Event coordination

Communication skills

IT skills

Attention to detail

Tools

MS Office suite

Accounting software

Job description

Office Administrator / Accounts Assistant

We are seeking an experienced and highly organised Office Administrator / Accounts Assistant to oversee the day-to-day running of the office while providing administrative, accounts, and executive support. This is a varied role requiring excellent organisational skills, attention to detail, and the ability to manage multiple priorities in a fast-paced environment.

Job Summary

The successful candidate will play a key role in ensuring the smooth operation of the office, supporting financial administration, coordinating travel and events, and assisting senior management and the wider team with a broad range of administrative activities.

Key Responsibilities

• Manage all aspects of office administration and facilities, liaising with suppliers and service providers as required.
• Support accounts administration, including accounts payable, expense tracking, VAT returns, monthly bank reconciliations, and maintaining accurate financial records.
• Assist with project administration, including the preparation and submission of tender and project documentation.
• Liaise with the external accountant and provide administrative support during audit processes.
• Coordinate travel arrangements for staff, including flights, accommodation, transport, and itineraries.
• Provide Personal Assistant support to senior management, including diary management and meeting coordination, as required.
• Deliver general administrative support to the wider team, ensuring the efficient operation of the office.
• Maintain organised filing systems and ensure administrative processes are accurate and up to date.
• Assist with the coordination of meetings, events, and office activities as required.

Skills and Experience

• Minimum of 4 years' experience in an office administration role.
• Proven experience in office management, administration, accounts support, and travel or event coordination.
• Strong organisational and time management skills with exceptional attention to detail.
• Excellent written and verbal communication skills with the ability to build effective working relationships with internal and external stakeholders.
• Ability to work independently while also contributing effectively as part of a team.
• Strong IT skills, including proficiency in Microsoft Office and experience using accounting or finance software.
• A proactive, flexible, and positive approach to work with a willingness to take ownership of responsibilities.
• Ability to manage multiple tasks, prioritise workload, and meet deadlines in a busy environment.

Personal Attributes

• Professional and approachable.
• Highly organised and dependable.
• Self-motivated with a strong sense of initiative.
• Discreet and able to handle confidential information.
• Adaptable and willing to support a wide variety of business activities.