Accounts Payable Specialist (12 Month Fixed Term Contract)

codex; Dublin; Hybrid; EUR 32,000 - 42,000; Part time

Benefits offered by this job

Annual Leave

Public Holidays

Company Pension Scheme

Educational Assistance

Employee Assistance

Recognition Scheme

Gym Access

Tea & Coffee

Staff Parking

Great Place to Work

Job summary

Codex, established in 1979, is the market leader in office supplies across Ireland. We seek an Accounts Payable Specialist to join the Finance Team on a 12-month fixed-term contract.

You will manage high-volume supplier invoices, operate the AP ticketing system, and collaborate with Procurement, Operations and Finance to ensure timely, accurate payments. The role emphasizes attention to detail, strong Excel and ERP experience (NAV, SAP), and the ability to work under pressure to meet weekly and

Qualifications

• Previous experience in Accounts Payable or finance administration.
• Experience processing high volumes of invoices.
• Familiarity with ticketing systems or AP inbox management.
• Experience working in a deadline-driven environment.

Responsibilities

• Process supplier invoices with accurate coding, approvals and posting.
• Match invoices to purchase orders/delivery notes where applicable.
• Monitor AP ticketing system and respond to supplier queries.
• Prepare payment runs and reconcile supplier statements.
• Support month-end AP activities and maintain records.

Skills

Attention to detail

Organisational skills

Excel skills

ERP systems

NAV/SAP

Communication skills

Independence

Education

Accounting Technician

Tools

Microsoft NAV

SAP

Job description

Established in 1979, Codex has grown to be the market leader in the provision of a wide range of office supplies and services across Ireland. With a multi-million-euro turnover, 2,500 active customers and a strong brand already in place, we now have an exciting opportunity for an Accounts Payable Specialist within our Finance Team. Job Title: Accounts Payable Specialist Contract Type: Fixed-Term Contract - 12 Months Department: Finance - Accounts Payable Reports to: Accounts Payable Team Lead The Accounts Payable Specialist will play a key role in the day‑to‑day delivery of the Accounts Payable function within a high‑volume, fast‑paced finance environment. The role is responsible for accurate and timely processing of supplier invoices, proactive involvement in an AP ticketing system, and effective resolution of both internal and external queries. The position involves regular interaction with a wide range of internal stakeholders, including Procurement, Operations, and Finance colleagues, as well as external suppliers. The successful candidate will ensure queries are resolved efficiently and professionally, supporting strong supplier relationships and smooth business operations. Reporting to the Accounts Payable Team Lead, the Accounts Payable Specialist will work to defined deadlines and service level agreements, contributing to the overall effectiveness and reliability of the Accounts Payable function during a 12‑month fixed‑term contract period.

Invoice Processing

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.
• Match invoices to purchase orders and delivery notes where applicable.
• Ensure invoices are processed in line with internal controls and agreed service levels.

Ticketing System & Query Management

• Monitor the AP ticketing system and shared inbox for inbound invoices and supplier queries.
• Log, track, and resolve tickets in a timely and professional manner.
• Escalate complex or unresolved queries to the Accounts Payable Team Lead when required.
• Maintain clear and accurate communication records within the ticketing system.

Payments & Reconciliations

• Assist with preparation of payment runs as required.
• Perform supplier statement reconciliations and investigate discrepancies.
• Support resolution of payment queries and discrepancies.

Compliance & Support

• Ensure adherence to company policies, procedures, and audit requirements.
• Support month‑end AP activities as needed.
• Maintain accurate AP records and documentation.
• Supporting the AP team to achieve weekly/monthly deadlines and targets.

Experience

• Previous experience in an Accounts Payable or finance administration role.
• Experience processing high volumes of invoices.
• Familiarity with ticketing systems or shared AP inbox management.
• Experience working in a deadline‑driven environment.

Qualifications

• Accounting Technician qualification desirable or Part‑qualified professional accountancy qualification (ACCA, CIMA, CPA) or Relevant Accounts Payable experience in lieu of a formal qualification.

Skills & Competencies

• Excellent attention to detail and accuracy.
• Good organisational and time‑management skills.
• Hands on experience with Finance or ERP systems is required, (Microsoft NAV, SAP etc.)
• Strong Excel skills are required, with proven experience using functions such as VLOOKUPs and Pivot tables for data analysis and reconciliation.
• Clear written and verbal communication skills.
• Ability to work effectively both independently and as part of a team.

Personal Attributes

• Reliable and methodical with a hands‑on approach.
• Positive attitude and willingness to learn.
• High level of discretion with confidential information.
• Ability to work under pressure and achieve agreed KPI's.
• Continuous Improvement Mindset.
• Flexible and adaptable within a fixed‑term contract environment.

Competitive Salary

DOE

Flexible & Hybrid Working Options

Benefits

• 23 Days Annual Leave (Pro-Rata) plus Public Holidays
• 3 Days Annual Celebratory Leave (Pro-Rata)
• Company Pension Scheme with Life Assurance
• Educational Assistance Programme
• Employee Assistance Programme
• Colleague Reward & Recognition Scheme
• Free Onsite Gym Access
• Complimentary Tea, Coffee and Light Breakfast
• Staff Parking
• Certified Great Place to Work