Accounts Payable Specialist — Hybrid & Flexible Role

Codex Office Solutions; Dublin; Hybrid; EUR 42,000 - 55,000; Full time

Benefits offered by this job

Flexible & Hybrid Working

23+ Days Annual Leave (Pro‑Rata)

Company Pension with Life Assurance

Educational Assistance Programme

Employee Assistance Programme

Onsite Gym Access

Staff Parking

Job summary

Codex Office Solutions in Ireland is seeking an Accounts Payable Specialist to join our Finance Team on a 12‑month fixed‑term basis. You will manage high‑volume invoice processing, supplier queries, and payment runs, ensuring accuracy, compliance, and timely reconciliations.

The ideal candidate has prior AP experience, familiarity with ERP/ticketing systems, and strong Excel skills. This hybrid role offers flexible working, a pension plan, and educational support.

Qualifications

• Experience in an Accounts Payable or finance administration role.
• Experience processing high volumes of invoices.
• Familiarity with ticketing systems or shared AP inbox management.
• Experience working in a deadline‑driven environment.

Responsibilities

• Process supplier invoices accurately and efficiently, ensuring correct coding, approvals, and posting to the finance system.
• Match invoices to purchase orders and delivery notes where applicable.
• Ensure invoices are processed in line with internal controls and agreed service levels.
• Monitor the AP ticketing system and shared inbox for inbound invoices and supplier queries.
• Log, track, and resolve tickets in a timely and professional manner.
• Escalate complex or unresolved queries to the Accounts Payable Team Lead when required.
• Maintain clear and accurate communication records within the ticketing system.
• Assist with preparation of payment runs as required.
• Perform supplier statement reconciliations and investigate discrepancies.
• Support resolution of payment queries and discrepancies.
• Ensure adherence to company policies, procedures, and audit requirements.
• Support month‑end AP activities as needed.
• Maintain accurate AP records and documentation.
• Supporting the AP team to achieve weekly/monthly deadlines and targets.

Skills

Attention to detail

Organisational skills

Time management

Communication skills

Independent and team player

Education

Accounting Technician qualification desirable

ACCA/CIMA/CPA or equivalent

Tools

Microsoft NAV

SAP

Excel

Ticketing systems

Job description

Codex Office Solutions in Ireland is seeking an Accounts Payable Specialist to join our Finance Team on a 12‑month fixed‑term basis. You will manage high‑volume invoice processing, supplier queries, and payment runs, ensuring accuracy, compliance, and timely reconciliations.

The ideal candidate has prior AP experience, familiarity with ERP/ticketing systems, and strong Excel skills. This hybrid role offers flexible working, a pension plan, and educational support.