Wedding Planner Assistant

Bali Love; Denpasar; Hybrid; IDR 100.000.000 - 200.000.000; Full time

Job summary

A local wedding planning company in Bali is seeking a Wedding Planner Assistant to help coordinate and execute wedding events. The ideal candidate will have strong organizational and communication skills, speak English proficiently, and have at least a year of experience in event planning or hospitality. This is a hybrid role offering opportunities for growth in the hospitality field.

Benefits

Opportunity to learn & grow as a hotelier

Flexible working hours

Qualifications

• Must be Bali based.
• At least 1 year experience in event planning or hospitality preferred.
• Excellent communication and interpersonal skills.

Responsibilities

• Assist the Wedding Planner in understanding client preferences.
• Help create detailed wedding timelines and schedules.
• Coordinate logistics and setup for wedding events.
• Be present on the wedding day for coordination.
• Assist guests and bridal party as needed.

Skills

Organizational skills

Communication skills

Multitasking

Proficiency in English

Proficiency in Microsoft Office

Job description

Bali.Love is an Australian wedding company based in Bali and now looking for Wedding Planner Assistant as part of our growing company!

Reporting to: Wedding Planner / Operations Manager

Key Responsibilities:

Planning and Coordination:

Assist the Wedding Planner in meeting with couples to understand their vision, preferences, and requirements for their wedding.

Help create detailed wedding timelines and schedules, ensuring all elements are accounted for and coordinated.

Coordinate with Vendor Liaison in researching, contacting, and coordinating with various vendors, including florists, caterers, photographers, and entertainment.

Help manage vendor contracts, payments, and follow-ups to ensure all services are confirmed and on track.

Logistics and Setup:

Assist in coordinating venue setup and tear down, ensuring all decorations, seating arrangements, and other details are executed according to plan.

Help manage the logistics of the wedding day, including transportation arrangements for the couple, wedding party, and guests.

Event Execution:

Be present on the wedding day to assist with coordination and ensure everything runs smoothly.

Address any unexpected issues or last-minute changes, providing solutions and keeping the Lead Wedding Planner informed.

Guest and Bridal Party Assistance:

Assist with guest management, including seating arrangements, special requests, and ensuring guests are informed and comfortable.

Provide support to the bridal party, helping with attire adjustments, managing personal items, and attending to any needs that arise.

Administrative Tasks:

Help maintain accurate records of wedding details, budgets, and timelines.

Assist with managing communication between the couple, vendors, and the Lead Wedding Planner.- Handle various administrative tasks, such as answering phone calls, responding to emails, and organizing planning materials.

Requirements

Must be Bali based.

Must be able to speak & write in English proficient

Has at least 1 year experience in event planning, hospitality, or a related field is preferred.

Strong organizational and multitasking skills.

Excellent communication and interpersonal skills.

Ability to remain calm and composed under pressure.

Attention to detail and a proactive approach to problem-solving.

Flexibility with working hours, including weekends and evenings as required.

Proficiency in Microsoft Office and other relevant software.

Hybrid work environment

Opportunity to learn & grow as a hotelier

How many years' experience do you have as a Planner Assistant?