Tender & Proposal Lead - Indonesia

Deloitte & Touche LLP; Jakarta Pusat; On-site; IDR 100,000,000 - 180,000,000; Full time

Job summary

Deloitte is seeking a capable administrator to provide administrative and coordination support for the firm's bid and procurement processes in Jakarta. You will manage tender activities, vendor registration, e-procurement account management, engagement documentation, billing, and document control.

The role requires a Bachelor's in business/finance, 3–5 years in admin or tender coordination within consulting firms, strong English, and proficiency with Word, Excel, and PowerPoint.

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Finance or a related discipline.
• 3-5 years of relevant administrative, tender coordination or business support experience in consulting firms.
• Good command of written and spoken English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good document preparation, formatting and organisational skills.
• Strong attention to detail, particularly in bid documentation and compliance checking.
• Good coordination, communication and follow-up skills.
• Able to manage multiple tasks and meet tight submission deadlines.
• Proactive, responsible, meticulous and able to work independently as well as in a team.

Responsibilities

• Provide end-to-end administrative support throughout the tender process, from initial tender invitations and submission preparation through to contract finalisation.
• Monitor tender opportunities and invitations through company emails and client e-procurement portals and communicate them to Partners and stakeholders.
• Coordinate with Partners, engagement teams, Finance, Legal, HR and other stakeholders to gather information and approvals within deadlines.
• Provide administrative coordination for proposal preparation, including internal reviews and approvals.
• Compile, format and quality-check proposals for client requirements.
• Manage submission processes and maintain records of bid opportunities, submissions and outcomes.
• Manage client vendor registration processes and update profiles, credentials and certifications in client systems.
• Coordinate internal approvals and follow up on documentation for registration purposes.
• Prepare and coordinate invoice issuance based on approved engagement terms and milestones.
• Liaise with finance and project teams to resolve billing and documentation matters.
• Provide administrative support for outstanding receivables, including reminders and follow-ups.

Skills

Administrative skills

English proficiency

Communication

Multitasking

Education

Bachelor's degree in Business Administration/Management/Accounting or related

Tools

Microsoft Word

Excel

PowerPoint

Job description

Deloitte is seeking a capable administrator to provide administrative and coordination support for the firm's bid and procurement processes in Jakarta. You will manage tender activities, vendor registration, e-procurement account management, engagement documentation, billing, and document control.

The role requires a Bachelor's in business/finance, 3–5 years in admin or tender coordination within consulting firms, strong English, and proficiency with Word, Excel, and PowerPoint.