SR&T Associate, Bid & Engagement Admin (Indonesia)

Deloitte & Touche LLP; Jakarta Pusat; On-site; IDR 100,000,000 - 180,000,000; Full time

Job summary

Deloitte is seeking a capable administrator to provide administrative and coordination support for the firm's bid and procurement processes in Jakarta. You will manage tender activities, vendor registration, e-procurement account management, engagement documentation, billing, and document control.

The role requires a Bachelor's in business/finance, 3–5 years in admin or tender coordination within consulting firms, strong English, and proficiency with Word, Excel, and PowerPoint.

Qualifications

• Bachelor's degree in Business Administration, Management, Accounting, Finance or a related discipline.
• 3-5 years of relevant administrative, tender coordination or business support experience in consulting firms.
• Good command of written and spoken English.
• Proficient in Microsoft Word, Excel and PowerPoint.
• Good document preparation, formatting and organisational skills.
• Strong attention to detail, particularly in bid documentation and compliance checking.
• Good coordination, communication and follow-up skills.
• Able to manage multiple tasks and meet tight submission deadlines.
• Proactive, responsible, meticulous and able to work independently as well as in a team.

Responsibilities

• Provide end-to-end administrative support throughout the tender process, from initial tender invitations and submission preparation through to contract finalisation.
• Monitor tender opportunities and invitations through company emails and client e-procurement portals and communicate them to Partners and stakeholders.
• Coordinate with Partners, engagement teams, Finance, Legal, HR and other stakeholders to gather information and approvals within deadlines.
• Provide administrative coordination for proposal preparation, including internal reviews and approvals.
• Compile, format and quality-check proposals for client requirements.
• Manage submission processes and maintain records of bid opportunities, submissions and outcomes.
• Manage client vendor registration processes and update profiles, credentials and certifications in client systems.
• Coordinate internal approvals and follow up on documentation for registration purposes.
• Prepare and coordinate invoice issuance based on approved engagement terms and milestones.
• Liaise with finance and project teams to resolve billing and documentation matters.
• Provide administrative support for outstanding receivables, including reminders and follow-ups.

Skills

Administrative skills

English proficiency

Communication

Multitasking

Education

Bachelor's degree in Business Administration/Management/Accounting or related

Tools

Microsoft Word

Excel

PowerPoint

Job description

Are you ready to unleash your potential?

At Deloitte, our purpose is to make an impact that matters for our clients, our people, and the communities we serve.

We believe we have a responsibility to be a force for good, and WorldImpact is our portfolio of initiatives focused on making a tangible impact on society’s biggest challenges and creating a better future. We strive to advise clients on how to deliver purpose-led growth and embed more equitable, inclusive as well as sustainable business practices.

Hence, we seek talented individuals driven to excel and innovate, working together to achieve our shared goals.

We are committed to creating positive work experiences that foster a culture of respect and inclusion, where diverse perspectives are celebrated, and everyone is recognised for their contributions.

Ready to unleash your potential with us?

To provide administrative and coordination support for the firm's business operations, particularly project bidding activities, ensuring timely, accurate and compliant handling of bid submissions, vendor registration, e-procurement account management, engagement documentation, billing, and document management.

A. Bid & Proposal Management

Provide end-to-end administrative support throughout the tender process, from initial tender invitations and submission preparation through to contract finalisation.

Monitor tender opportunities and invitations through company’s email and client’s e-Procurement portals, identify relevant opportunities, and promptly communicate them to the respective Partners and stakeholders.

Coordinate with Partners, engagement teams, Finance, Legal, HR, and other relevant stakeholders to gather the necessary information, documentation, and approvals within tender submission deadlines.

Provide administrative coordination for proposal preparation, including facilitating internal reviews and obtaining the required approvals.

Compile, format and quality-check proposals to ensure completeness and compliance with client requirements.

Manage submission processes and maintain a record of bid opportunities, submissions and outcomes.

Manage client vendor registration processes, including registering, maintaining, and regularly updating company profiles, credentials, certifications, and other required information in client e-Procurement systems.

Coordinate internal approvals and follow up on documentation required for client registration purposes.

Prepare and coordinate invoice issuance based on approved engagement terms and project milestones.

Liaise with finance and project teams to resolve billing and documentation matters.

Provide administrative support for outstanding receivables, including preparing payment reminders and coordinating follow-ups with relevant stakeholders.

D. Documentation & Records Management

Coordinate and maintain company legal and corporate documents, including supporting documentation and administrative requirements arising from company updates or changes.

Coordinate and provide company information and documentation requested by internal and external stakeholders for business and operational purposes.

Maintain an organised repository of bid, proposal, client and engagement documents.

Maintain updated bid and engagement trackers.

Ensure confidentiality and compliance with the firm's document management policies.

Your role as a team member:

At Deloitte, we believe in the importance of empowering our people to be leaders at all levels. We expect our people to embrace and live our purpose and shared values, challenging themselves every day to identify issues that are most important to our clients, our people and the communities, and to make an impact that matters. In addition to living our purpose, Associates across our Firm are expected to:

Understand the expectations set and demonstrate personal accountability for keeping their own performance on track.

Understand how our daily work contributes to the priorities of the team and the business.

Demonstrate strong commitment to personal learning and development.

Actively focus on developing effective communication and relationship-building skills, with stakeholders, clients and team.

Requirements

Bachelor's Degree in Business Administration, Management, Accounting, Finance or a related discipline.

3-5 years of relevant administrative, tender coordination or business support experience in consulting firms.

Good command of written and spoken English.

Proficient in Microsoft Word, Excel and PowerPoint.

Good document preparation, formatting and organisational skills.

Strong attention to detail, particularly in bid documentation and compliance checking.

Good coordination, communication and follow-up skills.

Able to manage multiple tasks and meet tight submission deadlines.

Proactive, responsible, meticulous and able to work independently as well as in a team.

Deloitte provides audit, tax, financial advisory, risk advisory, and consulting services to public and private clients spanning multiple industries. With a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte has in the region of 264,000 professionals, all committed to becoming the standard of excellence.

Deloitte Southeast Asia Ltd – a member firm of Deloitte Touche Tohmatsu Limited comprising Deloitte practices operating in Brunei, Cambodia, Guam, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand and Vietnam – was established to deliver measurable value to the particular demands of increasingly intra-regional and fast growing companies and enterprises.

In Indonesia, Deloitte is represented by the following:

Imelda & Rekan, Registered Public Accountants

PT Deloitte Konsultan Indonesia, Financial Advisory and Risk Advisory Services

PT Deloitte Advis Indonesia, Financial Advisory

KJPP Lauw & Rekan, Valuation Advisory

PT Deloitte Consulting, part of the world’s largest management consulting business, Strategy, Technology, Operations and Human Capital Consulting

Deloitte Indonesia now has over 80 Partners & Directors and over 1200 staff comprised of two offices in Jakarta and Surabaya, serving companies listed in the Indonesian stock exchanges as well as multinational and large national enterprises, public institutions, and fast growing companies.

Deloitte provides audit, tax, financial advisory, risk advisory, and consulting services to public and private clients spanning multiple industries. With a globally connected network of member firms in more than 150 countries, Deloitte brings world-class capabilities and high-quality service to clients, delivering the insights they need to address their most complex business challenges. Deloitte has in the region of 264,000 professionals, all committed to becoming the standard of excellence.

Deloitte Southeast Asia Ltd – a member firm of Deloitte Touche Tohmatsu Limited comprising Deloitte practices operating in Brunei, Cambodia, Guam, Indonesia, Lao PDR, Malaysia, Myanmar, Philippines, Singapore, Thailand and Vietnam – was established to deliver measurable value to the particular demands of increasingly intra-regional and fast growing companies and enterprises.

In Indonesia, Deloitte is represented by the following:

Imelda & Rekan, Registered Public Accountants

PT Deloitte Konsultan Indonesia, Financial Advisory and Risk Advisory Services

PT Deloitte Advis Indonesia, Financial Advisory

KJPP Lauw & Rekan, Valuation Advisory

PT Deloitte Consulting, part of the world’s largest management consulting business, Strategy, Technology, Operations and Human Capital Consulting

Deloitte Indonesia now has over 80 Partners & Directors and over 1200 staff comprised of two offices in Jakarta and Surabaya, serving companies listed in the Indonesian stock exchanges as well as multinational and large national enterprises, public institutions, and fast growing companies.