TENDER EXECUTIVE

Advanced Offshore; Indonesia; On-site; IDR 180,000,000 - 300,000,000; Full time

Benefits offered by this job

None

Job summary

Advanced Offshore in Indonesia is seeking an experienced tender specialist to respond to inquiries, prepare tenders and RFQs for oil and gas clients in Indonesia and across SE Asia.

You will coordinate with multiple departments to compile documents, ensure compliance, and manage deadlines. Fluency in English and strong MS Office skills are required; willingness to work overtime and independently.

Qualifications

• Female candidate with oil & gas experience and at least 1 year.
• Bachelor's degree; engineering preferred.
• Familiar with BPMIGAS Tender Procurement Process and PTK 007.
• Excellent command of English.
• Strong MS Office, internet, and computer skills.
• Good interpersonal communication.
• Willing to work overtime and independently.

Responsibilities

• Coordinate and gather bid documents for tendering and pre-qualification.
• Coordinate departments for tendering, bidding, and contract review.
• Manage bid requirements across planning, QA/QC, HSE, Engineering, Crewing.
• Collate tender information from past records and online sources.
• Support Commercial Department in client relationships.
• Ensure tender submissions meet client requirements and deadlines.
• Prepare contracts, project estimates, and bills of quantities.
• Monitor tender due dates and prepare submissions.

Skills

Interpersonal communication

MS Office

English proficiency

Multitasking

Overtime willingness

Education

Bachelor's degree

Engineering background

Tools

PTK 007 familiarity

BPMIGAS process

Job description

We are seeking to invite experienced professionals in tendering, able to respond and support customer inquiries, prepare tenders and RFQs for the tender of bid proposals to clients in the oil and gas industry located in Indonesia, incl. South East Asia Pacific.

Qualifications & Requirements

• Female, working experience in Oil & Gas Company, min 1 year.
• Minimum S1 from a reputable university (Preferred Engineering Graduate).
• Must be familiar with BPMIGAS Tender Procurement Process Familiarity with PTK 007.
• Having an EXCELLENT command in the English language.
• Excellent with MS Office, internet, and computer skills.
• Having good interpersonal communication skills.
• Driven, Honest, Committed, Responsible, Multitasked, hard-working,must be willing to work independently, and willing to work overtime.

Responsibilities Include

• Coordinate, plan, and gather bid submission documents for tendering/bidding activities, Tender Questionnaires and Pre-qualifications.
• Coordinate and harness the efforts of all involved departments relating to tendering/bidding activities and contract review.
• Manage clients’ bid requirements within the various departments, such as planning, QA/QC, HSE, Engineering, Crewing / Personnel, etc. Collate and compile all queries and requests for additional information for communication with Clients.
• Collate tender information and references from various sources, such as online, past records, which are needed for submission.
• Support the Commercial Department in developing good relationships with active and prospective associates/customers.
• Examine through incoming tenders and to note down tender details.
• To gather tender information and references from various sources.
• Monitor and ensure tender submission due dates are strictly adhered to, including the checking, binding, packing and preparation of outgoing submissions.
• To ensure that tender submissions are standardized with the Client’s tender requirements.
• Preparation of contract, project estimate, and tender, monitoring estimates, including Bills of Quantities.

While every endeavor is made to respond to every application, we regret that only shortlisted candidates will be notified.

• Salary is negotiable depending on experience
• Able to commence employment on short notice is preferred.