Team Assistant

McKinsey & Company; Jakarta Pusat; On-site; IDR 140,000,000 - 210,000,000; Full time

Job summary

McKinsey & Company in Jakarta seeks an experienced Executive Assistant to deliver high‑quality administrative, organizational, and travel support for global teams. Based in our Jakarta office, you will manage complex calendars across time zones, coordinate meetings, and liaise with clients and vendors while upholding professionalism, confidentiality, and a proactive, solutions‑oriented mindset.

You will collaborate with partners, consultants, and assistants across regions, contribute to events

Qualifications

• 3+ years of administrative experience in international or multicultural settings.
• Ability to manage fast-paced, deadline-driven workloads with strong prioritization.
• Excellent organizational and problem-solving skills with attention to detail.
• Strong communication and discretion with confidential information.
• Willingness to learn, collaborate across regions and teams.

Responsibilities

• Manage complex calendars and multi-time-zone scheduling for executives.
• Coordinate meetings, travel arrangements, and logistics for internal and external stakeholders.
• Serve as a liaison between engagement leaders, teams, and clients with clear, proactive communication.
• Produce organized deliverables and maintain professional, confidential handling of information.
• Support events, trainings, and ad‑hoc tasks as assigned.

Skills

Administrative experience

Calendar management

Multicultural environment

Windows / Outlook

English proficiency

Tools

Windows

Outlook

Microsoft Office

Job description

Who You'll Work With

You are someone who thrives in a high-performance environment, bringing a growth mindset and entrepreneurial spirit to tackle meaningful challenges that have a real impact.

In return for your drive, determination, and curiosity, we’ll provide the resources, mentorship, and opportunities to help you quickly broaden your expertise, grow into a well-rounded professional, and contribute to work that truly makes a difference.

When you join us, you will have:

• Continuous learning: Our learning and apprenticeship culture, backed by structured programs, is all about helping you grow while creating an environment where feedback is clear, actionable, and focused on your development. The real magic happens when you take the input from others to heart and embrace the fast‑paced learning experience, owning your journey.
• A voice that matters: From day one, we value your ideas and contributions. You’ll make a tangible impact by offering innovative ideas and practical solutions, all while upholding our unwavering commitment to ethics and integrity. We not only encourage diverse perspectives, but they are critical in driving us toward the best possible outcomes.
• Global community: With colleagues across 65+ countries and over 100 different nationalities, our firm’s diversity fuels creativity and helps us come up with the best solutions. Plus, you’ll have the opportunity to learn from exceptional colleagues with diverse backgrounds and experiences.
• Exceptional benefits: On top of a competitive salary (based on your location, experience, and skills), we provide a comprehensive benefits package to enable holistic well‑being for you and your family.

Your Impact

You will be part of a team that is passionate about delivering exceptional administrative, organizational, and logistical support.

You will enable our colleagues and our firm to operate efficiently and fulfill its purpose to help create positive, enduring change in the world.

Based in our office in Jakarta, you will work with consultants, function leaders, peer assistants, and other colleagues across the globe on tasks with international reach. You will support managers and partners who are based in offices other than yours and collaborate with your team of assistants in Jakarta.

You’ll build meaningful, collaborative relationships with teammates and colleagues who rely on your administrative support. You’ll support multiple client service teams simultaneously throughout their client engagements, partnering closely with colleagues to help them use their time effectively.

You’ll manage complex calendars, schedule meetings across multiple time zones, proactively resolve conflicts, and coordinate detailed travel arrangements, applying strong multitasking, organizational, and judgment skills to meet critical administrative and logistical needs. Working closely with other Assistants, you’ll ensure clear communication and coordination of meetings, deadlines, and leadership interactions, serving as a key liaison between engagement leaders, team members, and client teams.

You’ll produce well‑organized and accurate deliverables such as contact lists and client or team trackers and liaise with internal teams and external vendors to support day‑to‑day operations. You’ll maintain professionalism, discretion, and confidentiality when handling sensitive information, adopt current tools and new technologies, and collaborate with your Team Leader or Manager to ensure consistent coverage and continuity of support.

Beyond core responsibilities, your work may include supporting events, training, projects, and ad‑hoc tasks. Specific assignments may vary and will be determined by local team leaders and aligned with firm standards and requirements. Extensive training is provided, making this an excellent opportunity for early‑career, career changes, or experienced assistants seeking growth.

See a day in the lifeof our executive assistants.

Your Qualifications and Skills

• 3+ years of administrative experience, preferably in an international or multicultural environment
• Ability to work effectively in a fast‑paced, deadline‑driven environment, with strong prioritization skills, flexibility, sense of urgency, and ability to navigate ambiguity
• Strong email and calendaring skills. Solid knowledge of Windows and Microsoft Office applications; Outlook proficiency preferred
• Excellent administrative, organizational, and problem‑solving skills
• Strong attention to detail, can‑do attitude, and ownership mindset
• Outstanding customer orientation and ability to professionally handle confidential and/or sensitive information
• Eagerness to learn, collaborate, and share knowledge and experiences across regions and teams
• Ability to establish and strengthen relationships with colleagues, clients, and external vendors across the globe
• Project Admin or PMO experience is a plus
• Advanced language fluency skills to communicate effectively—both verbally and in writing—in English