Student Services & Records Coordinator

Binus University International; Kota Malang ꦠꦸꦛꦩꦭꦁ; On-site; IDR 33,480,000 - 55,800,000; Full time

Job summary

Binus University International is seeking an administrative assistant to support BULC operations and new student orientations. You will process documents for lecturer and student services, manage records, and assist with the student fee workflow.

The role involves maintaining data confidentiality, handling payments, and coordinating with scheduling and thesis coordinators. Entry-level applicants are welcome and training is provided.

Qualifications

• Minimum Diploma Degree (D3) or University student (6th Semester).
• No working experience required.

Responsibilities

• Assist Academic Orientation for BULC new students.
• Receive and process documents for lecturer and student services (study leave, graduation, internship, final project).
• Maintain and update records of inquiries, comments, complaints, and actions.
• Assist student payment process and administration (calculate fees, inform students, input to BCS, collect receipts, validate payments, report to scheduling).
• File BULC students’ finance documents.
• Maintain data confidentiality of customer transactions.
• Calculate tuition fees and upload to LMS for each period.
• Process student registration in related courses using the course subjects addition form.
• Distribute updated information to students (e.g., available courses).
• Verify data from payment data and payment statements.
• Compute additional fees (e.g., subject additions).
• Track receivables and inform scheduling and thesis coordinators.
• Process related office expenses and maintain finance documents.
• Maintain ISS schedule and operations.
• Provide reports to supervisor.
• Suggest improvements to processes to reduce time, effort, and cost.
• Perform Quality Management System tasks.
• Handle additional duties as required by supervisor.

Skills

Attention to detail

Record keeping

Communication

Education

Diploma (D3)

University student (6th semester)

Tools

BCS system

Learning Management System (LMS)

Job description

Binus University International is seeking an administrative assistant to support BULC operations and new student orientations. You will process documents for lecturer and student services, manage records, and assist with the student fee workflow.

The role involves maintaining data confidentiality, handling payments, and coordinating with scheduling and thesis coordinators. Entry-level applicants are welcome and training is provided.