Strategic Executive Assistant to Operations Leadership

Clean Energy Resource Teams; Metro; On-site; IDR 1,448,201,000 - 1,954,439,000; Full time

Job summary

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive support to Operating Group Leadership at our Minnesota Metro location. The role requires coordinating meetings, preparing materials and travel arrangements, and supporting operations with confidential handling of information.

Candidates should have a bachelor’s degree or equivalent experience, and at least four years of administrative experience, including executive support, with proficiency

Qualifications

• Associate or bachelor's degree in Business Administration or equivalent experience.
• Minimum four years administrative experience, with at least one year of executive administrative support.
• Construction-related business experience preferred.
• Ability to maintain a high level of confidentiality and discretion.
• Detail-oriented with the ability to organize and manage multiple projects.
• Proficient in Microsoft Word, Excel, Outlook, and PowerPoint.

Responsibilities

• Coordinate and schedule meetings, including room, equipment, catering, and participant details.
• Prepare materials, documents, and PowerPoint presentations for meetings and events; capture and distribute meeting minutes.
• Research, book, and coordinate travel arrangements; handle conference registrations and expense reports.
• Plan and coordinate events, including annual meetings, team outings, customer events, and holiday mailings.
• Order and manage technology items and office supplies; maintain printers and reconcile reports.
• Sort and distribute mail; create shipping labels; manage filing systems; perform contract comparisons.
• Prepare workspaces and coordinate orientation for new team members; handle apparel orders and invoice processing.
• Support Director of Operations with staffing and tracking spreadsheets; provide reception desk backup and build relationships across diverse backgrounds.

Skills

Discretion

Detail-oriented

Communication

Customer service

Education

Associate or Bachelor's degree in Business Administration

Tools

Microsoft Word

Excel

Outlook

PowerPoint

Job description

Mortenson is seeking an Executive Assistant to provide high-quality, professional, and timely executive support to Operating Group Leadership at our Minnesota Metro location. The role requires coordinating meetings, preparing materials and travel arrangements, and supporting operations with confidential handling of information.

Candidates should have a bachelor’s degree or equivalent experience, and at least four years of administrative experience, including executive support, with proficiency