Strategic Administrator & School Operations Lead

Swa Jkt; Tangerang; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

SWA - Sinarmas World Academy in BSD, Tangerang, Indonesia is seeking a capable Executive Secretary and Head of Administration to support the School Academic Team and ensure smooth operations.

You will manage schedules, communications, confidential documents, oversee the administration team, coordinate events, and engage with staff, parents, students, and external stakeholders to drive continuous improvement across school operations.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field.
• 3–5 years of relevant administration, secretarial, or office management experience.
• Excellent organizational, communication, and multitasking skills.
• Strong English and Indonesian communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Proactive, detail-oriented, professional, and able to lead a team.

Responsibilities

• Provide secretarial and administrative support to the School Academic Team.
• Manage schedules, meetings, correspondence, reports, and confidential documents.
• Oversee and coordinate school administrative activities and processes.
• Lead and coordinate the administration team to ensure smooth daily operations.
• Maintain accurate records and ensure administrative procedures are properly implemented.
• Handle communication and coordination with staff, parents, students, and external stakeholders.
• Plan, organize, and coordinate school events and activities from preparation to execution.
• Identify administrative issues and support continuous improvement of school operations.

Skills

Organizational skills

Communication skills

Multitasking

English & Indonesian fluency

MS Office / Google Workspace

Leadership

Education

Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Google Workspace

Job description

SWA - Sinarmas World Academy in BSD, Tangerang, Indonesia is seeking a capable Executive Secretary and Head of Administration to support the School Academic Team and ensure smooth operations.

You will manage schedules, communications, confidential documents, oversee the administration team, coordinate events, and engage with staff, parents, students, and external stakeholders to drive continuous improvement across school operations.