Executive Secretary & Head of Administration

Swa Jkt; Tangerang; On-site; IDR 133,920,000 - 200,880,000; Full time

Job summary

SWA - Sinarmas World Academy in BSD, Tangerang, Indonesia is seeking a capable Executive Secretary and Head of Administration to support the School Academic Team and ensure smooth operations.

You will manage schedules, communications, confidential documents, oversee the administration team, coordinate events, and engage with staff, parents, students, and external stakeholders to drive continuous improvement across school operations.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field.
• 3–5 years of relevant administration, secretarial, or office management experience.
• Excellent organizational, communication, and multitasking skills.
• Strong English and Indonesian communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Proactive, detail-oriented, professional, and able to lead a team.

Responsibilities

• Provide secretarial and administrative support to the School Academic Team.
• Manage schedules, meetings, correspondence, reports, and confidential documents.
• Oversee and coordinate school administrative activities and processes.
• Lead and coordinate the administration team to ensure smooth daily operations.
• Maintain accurate records and ensure administrative procedures are properly implemented.
• Handle communication and coordination with staff, parents, students, and external stakeholders.
• Plan, organize, and coordinate school events and activities from preparation to execution.
• Identify administrative issues and support continuous improvement of school operations.

Skills

Organizational skills

Communication skills

Multitasking

English & Indonesian fluency

MS Office / Google Workspace

Leadership

Education

Bachelor's degree in Business Administration/Management/Secretarial Studies

Tools

Microsoft Office

Google Workspace

Job description

Career at SWA - Business Staff Opportunities

Executive Secretary & Head of Administration

Business Staff BSD

Support the Head of School and Academic Team in managing smooth and effective school operations. You’ll oversee administrative processes, coordinate the administration team, manage schedules and communications, and handle confidential documents. You’ll also work closely with staff, parents, students, and external stakeholders, while coordinating school events and supporting continuous improvement across school operations.

KEY RESPONSIBILITIES :

• Provide secretarial and administrative support to the School Academic Team.
• Manage schedules, meetings, correspondence, reports, and confidential documents.
• Oversee and coordinate school administrative activities and processes.
• Lead and coordinate the administration team to ensure smooth daily operations.
• Maintain accurate records and ensure administrative procedures are properly implemented.
• Handle communication and coordination with staff, parents, students, and external stakeholders.
• Plan, organize, and coordinate school events and activities from preparation to execution.
• Identify administrative issues and support continuous improvement of school operations.

QUALIFICATIONS :

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3–5 years of relevant experience in administration, secretarial, or office management.
• Excellent organizational, communication, and multitasking skills.
• Strong English and Indonesian communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Proactive, detail-oriented, professional, and able to lead a team.
• Willing to work in BSD, Tangerang

WHY JOIN SWA ?

At Sinarmas World Academy, you will play a vital role in shaping students’ futures by providing expert guidance through every stage of the university application process. You will be part of a dynamic, high-energy environment that values innovative approaches and multicultural collaboration-where the impact you’re making on students’ lives is deeply meaningful.