Executive Secretary & Head of Administration

Sinarmas World Academy; Tangerang Selatan; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Sinarmas World Academy in Tangerang Selatan seeks a capable Secretariat and Administration Lead to provide secretarial and administrative support to the School Academic Team, manage schedules, meetings, and confidential documents.

The role oversees school administrative activities, leads the administration team, maintains records, coordinates with staff, parents, students, and external stakeholders. Ensures smooth daily operations and supports continuous improvement.

Qualifications

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or related field.
• Minimum 3–5 years of relevant experience in administration, secretarial, or office management.
• Excellent organizational, communication, and multitasking skills.
• Strong English and Indonesian communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Proactive, detail-oriented, professional, and able to lead a team.

Responsibilities

• Provide secretarial and administrative support to the School Academic Team.
• Manage schedules, meetings, correspondence, reports, and confidential documents.
• Oversee and coordinate school administrative activities and processes.
• Lead and coordinate the administration team to ensure smooth daily operations.
• Maintain accurate records and ensure administrative procedures are properly implemented.
• Handle communication and coordination with staff, parents, students, and external stakeholders.
• Plan, organize, and coordinate school events and activities from preparation to execution.
• Identify administrative issues and support continuous improvement of school operations.

Skills

Organizational skills

Communication skills

Multitasking

Leadership

Education

Bachelor's degree in Business Administration / Management / Secretarial Studies

Tools

Microsoft Office

Google Workspace

Job description

• Provide secretarial and administrative support to the School Academic Team.
• Manage schedules, meetings, correspondence, reports, and confidential documents.
• Oversee and coordinate school administrative activities and processes.
• Lead and coordinate the administration team to ensure smooth daily operations.
• Maintain accurate records and ensure administrative procedures are properly implemented.
• Handle communication and coordination with staff, parents, students, and external stakeholders.
• Plan, organize, and coordinate school events and activities from preparation to execution.
• Identify administrative issues and support continuous improvement of school operations.

Requirements

• Bachelor's degree in Business Administration, Management, Secretarial Studies, or a related field.
• Minimum 3–5 years of relevant experience in administration, secretarial, or office management.
• Excellent organizational, communication, and multitasking skills.
• Strong English and Indonesian communication skills.
• Proficient in Microsoft Office / Google Workspace.
• Proactive, detail-oriented, professional, and able to lead a team.