Staff Procurement & General Affairs

PT NUSABARA ABAD SINERGI; Jakarta Selatan; On-site; IDR 89,280,000 - 133,920,000; Full time

Job summary

Abad Resources is seeking a detail-oriented Staff Procurement & General Affairs to support procurement activities and smooth day-to-day office operations in Jakarta. The role requires handling end-to-end procurement, vendor relationships, asset management, and GA support.

Fresh graduates are welcome; 1–2 years in procurement or GA is preferred. Proficiency in MS Office and ERP experience are advantageous for data processing and reporting.

Qualifications

• Bachelor's degree in Management, Business Administration, or related field.
• Fresh graduates welcome; 1–2 years in Procurement/GA preferred.
• Proficient in Microsoft Excel/Spreadsheet for data processing and reporting.
• Experience with ERP systems is an advantage.

Responsibilities

• Handle end-to-end procurement process from PR to delivery and handover.
• Source, evaluate, and manage vendor relationships for competitive pricing and timely delivery.
• Maintain procurement documentation, vendor databases, quotations, and records.
• Support GA operations: office facilities, supplies, utilities, and other needs.
• Manage company assets and inventory, asset registration, movement, and stock checks.
• Coordinate with vendors for office maintenance and services.
• Prepare monthly reports on procurement activities, vendor performance, assets, and GA expenses.
• Coordinate with Finance on invoicing, payments, and procurement documentation.
• Ensure procurement and GA activities comply with policies and budgets.

Skills

Excel

Vendor management

Negotiation

Communication

ERP system experience

Education

Bachelor's degree

Tools

MS Office

ERP system

Job description

About Abad Resources

Abad Resources is a growing company group engaged in the Mining & Energy industry, with business activities supporting mining operations, trading, and related business services. As our business continues to grow, we are looking for a detail-oriented and proactive Staff Procurement & General Affairs to support procurement activities and ensure smooth day-to-day office operations.

Job Responsibilities:

- Handle the end-to-end procurement process for goods and services, from Purchase Requisition (PR), vendor sourcing, quotation comparison, negotiation, purchase processing, until delivery and handover.

- Source, evaluate, and maintain good relationships with vendors and suppliers to ensure competitive pricing, quality, and timely delivery.

- Maintain procurement documentation, vendor databases, quotations, purchase records, and other supporting documents in an accurate and organized manner.

- Support and manage General Affairs operational activities, including office facilities, office supplies (ATK), utilities, and other operational requirements.

- Maintain and monitor company assets and inventory, including asset registration, movement, maintenance, and periodic stock checking.

- Coordinate with vendors for office maintenance, repairs, services, and other operational needs.

- Prepare monthly reports related to procurement activities, vendor performance, company assets, inventory, and GA operational expenses.

- Coordinate with Finance and related departments regarding procurement documentation, invoices, payments, and operational requirements.

- Ensure procurement and GA activities are conducted in accordance with company policies, budgets, and applicable procedures.

Requirements:

- Minimum Bachelor's Degree (S1) in Management, Business Administration, Accounting, Industrial Engineering, or other relevant fields.

- Fresh graduates are welcome to apply; candidates with 1–2 years of relevant experience in Procurement, Purchasing, or General Affairs will be preferred.

- Proficient in Microsoft Office, particularly Microsoft Excel/Spreadsheet for data processing and reporting.

- Experience using an ERP system will be an advantage.

- Good understanding of procurement processes, vendor management, asset management, and office administration is preferred.

- Strong communication and negotiation skills, with the ability to coordinate effectively with vendors and internal departments.

- Detail-oriented, organized, proactive, and able to work with administrative accuracy.

- Good problem-solving skills and able to handle multiple operational requirements and priorities.

- High level of integrity and responsibility in handling company purchases, assets, and vendor information.

- Willing to work from office in Mega Kuningan, South Jakarta.