Senior Executive Personal Assistant

PT Hema Medhajaya; Pos Bitung; On-site; IDR 120,000,000 - 180,000,000; Full time

Job summary

PT Hema Medhajaya in Indonesia seeks a seasoned Executive Secretary to support the business owners in a fast-paced manufacturing environment. You will coordinate across Production, PPIC, Finance, Sales, and Quality Control, and manage high-level schedules with careful reporting to the Board of Directors.

The ideal candidate has 7+ years in executive support, fluent English with basic Mandarin, and strong MS Office skills. Flexibility for overtime and international travel is expected.

Qualifications

• Proven working experience in a manufacturing or fabrication company.
• Excellent command of spoken English and basic Mandarin.
• Minimum 7 years of experience as Executive Secretary, Senior Personal Assistant, or equivalent position.
• Stable employment history with minimum tenure of 3–4 years at previous companies.
• Mature, highly organized, detail-oriented, able to handle sensitive matters independently.
• Strong knowledge of Microsoft Office.

Responsibilities

• Coordinate and monitor management directives across departments with timely updates and clear progress tracking to the Board of Directors.
• Manage executive schedules including personal and business appointments, meetings, and international travel arrangements.

Skills

English proficiency

Mandarin communication

MS Office

Tools

Microsoft Office

Job description

Responsibilities

• Proactively participate, coordinate, monitor, and follow up on management directives and action items across all key departments within a manufacturing and fabrication environment, including Production, PPIC, Finance, Sales, Project Tracking, Quality Control (QC), Merchandising, and Operations, ensuring timely updates, accurate reports, and clear progress tracking to the Board of Directors (BOD), with a strong understanding of factory operations and manufacturing workflows.
• Manage executive schedules including personal and business appointments, meetings, and international travel arrangements.

Qualifications

• Mandatory: Proven working experience in a manufacturing or fabrication company.
• Excellent command of spoken English and basic/passive Mandarin communication skills.
• Minimum 7 years of experience as Executive Secretary, Senior Personal Assistant, or equivalent position.
• Previous experience directly supporting Business Owners of manufacturing, must demonstrate a stable employment history, with a minimum tenure of 3–4 years at previous companies and no frequent job changes.
• Mature, demonstrated highly organized, detail-oriented, capable of handling sensitive matters, and handling high-level management responsibilities independently.
• Strong knowledge of Microsoft Office (Advance Word, Excel, PPT).

Personal Attributes

• High integrity, loyalty, discretion, and strong professional ethics.
• Respectful, humble, well-mannered, and emotionally mature.
• Strong sense of responsibility, commitment, and long-term career orientation.
• Flexible working hours and willingness to work overtime when required by management.
• Comfortable working in a fast-paced manufacturing environment with high expectations and accountability.

Application Questions

• Pernyataan mana di bawah ini yang paling mendeskripsikan hakmu bekerja di Indonesia?
• Berapa gaji bulanan yang kamu inginkan?
• How many years' experience do you have as an Executive Personal Assistant?
• Kualifikasi mana yang kamu miliki?
• Do you have Executive Support experience?
• Berapa tahun pengalaman kerjamu di Industri Manufaktur?

Household Goods & Appliances Manufacturing 101-1,000 employees

It truly would constitute happines in its own, in case a work piece of craftmanship, once completed could be jointly admired and thoroughly enjoyed. A work piece based on noble ideals and sentiments will most likely in the end result in a Masterpiece which is turn shall benefit the country and its Nations.

Having a profesional work attitude and background supported by years of experience in its discipline. PT Hema Medhajaya, a company in the bussiness of Office chairs carrying the brand of "STRAMM", is moving definitely in time and reality.

The older we become over the years, the more experience we cap and the morefaith we obtain as our involved human resources grow in capability in response to meet tough challenge, competition, standard quality, skilled technology and modern management.

PT Hema Medhajaya has the vision and creativity to manage a better future indeed.

It truly would constitute happines in its own, in case a work piece of craftmanship, once completed could be jointly admired and thoroughly enjoyed. A work piece based on noble ideals and sentiments will most likely in the end result in a Masterpiece which is turn shall benefit the country and its Nations.

Having a profesional work attitude and background supported by years of experience in its discipline. PT Hema Medhajaya, a company in the bussiness of Office chairs carrying the brand of "STRAMM", is moving definitely in time and reality.

The older we become over the years, the more experience we cap and the morefaith we obtain as our involved human resources grow in capability in response to meet tough challenge, competition, standard quality, skilled technology and modern management.

PT Hema Medhajaya has the vision and creativity to manage a better future indeed.

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